Assistant Registrar Curatorial Division

The Baltimore Museum of Art (BMA) seeks an energetic, detail-oriented individual for the position of Assistant Registrar to provide collection, exhibition, and loan support to the Registrar's office. The BMA Registrar's office manages a collection of over 95,000 objects, a robust exhibition schedule, and many loan requests for BMA collection objects.

Recently ranked by the Washington Post as one of the top 20 museums in the United States, the Baltimore Museum of Art is an internationally renowned museum with the world's largest public collection of works by Henri Matisse. The BMA embodies a commitment to artistic excellence and social equity in every decision from art presentation, interpretation, and collecting to the composition of the Board of Trustees, staff, and volunteers-creating a museum welcoming to all. Serving nearly 250,000 visitors annually, the BMA is the largest art museum in Maryland and is a vibrant institution embraced as an indispensable element of community life, a vital educational resource for a broad and diverse audience, and a leader in the revitalization of the city that surrounds it.

As a key member of the Registration team, the Assistant Registrar provides support to other registrars and assists with departmental operations and administrative activities. This position also collaborates with colleagues across the museum on a variety of projects and initiatives.

This full-time, exempt position reports to the Director of Registration.

RESPONSIBILITIES

Responsibilities include, but are not limited to:

Enter and maintain data in TMS following established policies and procedures, including records related to exhibitions, loans, and object locations; update and monitor location records to ensure accuracy.

Assist with the preparation, tracking, and reporting of departmental operating and project budgets; order office supplies and equipment.

Generate forms and reports; assist with the movement of objects through internal processes; review cataloging and object records; and create and maintain paper files for accessions and exhibitions.

Assist with accessioning activities, object file creation, inventories, maintenance of on-site and off-site storage locations, and access to collection objects and records.

Coordinate and assist with art moves between storage vaults, photography studios, and conservation labs; meet with Event Staff to review artwork protection and movement requirements in consultation with the Director of Registration and Registrar for Collections.

Work with registrars to coordinate installations and deinstallations.

Assist with travel and lodging arrangements for shipment couriers.

Coordinate and distribute loan-related paperwork and documentation to lenders.

Maintain departmental files and monitor and manage the department's external email account.

Drive between the BMA and the museum's off-site storage facility as needed. Reliable transportation is required.

Perform additional projects and duties as assigned.

QUALIFICATIONS

Bachelor's degree in art history, museum studies, or a related field, or an equivalent combination of education and professional experience.

One to two years of museum, gallery, or collections-related experience.

Experience working with collection management databases; TMS experience preferred.

Proficiency with Microsoft Office Suite and project management and collaboration software.

Excellent organizational, written, verbal, and computer skills.

Strong attention to detail and proofreading skills.

Demonstrated attention to detail and commitment to maintaining accurate records.

Ability to manage multiple priorities, meet deadlines, work independently, and collaborate effectively as part of a team.

Flexible and collegial attitude.

Ability to lift heavy objects, stand for extended periods, and climb ladders.

BENEFITS

The BMA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are committed to building a culturally diverse staff and strongly encourage all qualified professionals to apply.

We offer a competitive salary and a generous benefits package. For this exempt position we offer medical, dental, vision, prescription, 403b retirement plan with match, long term disability, flexible spending account, flexible and condensed scheduling, museum and restaurant discounts, and reduced gym membership fee. We also offer accrued vacation, holidays, personal days, floating holidays, and sick days.

This is a bargaining unit position.

SALARY - $57,585 Annually

APPLY

We recognize that no candidate is likely to meet every qualification listed for a role. If your experience aligns with many of the requirements and you are excited about this opportunity, we encourage you to apply. We value a variety of experiences and perspectives and look forward to learning more about you.

Please send a portfolio of work samples, cover letter with salary requirements, and resume to HR@artbma.org with "Assistant Registrar" and your first and last name in the subject line.

Incomplete application materials will not be considered.

Position will be posted until filled.

No phone calls please.

All employees must be legally authorized to work in the United States. The museum does not sponsor work visas.

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