Deputy City Clerk

*City Application Required*

THE POSITION
The Deputy City Clerk is an integral part of the City’s administrative operations, providing critical support to ensure transparent governance and the proper management of
official records and legislative functions. Under general direction of the City Clerk, the
Deputy City Clerk performs complex administrative and technical duties in support of
the City Clerk’s Office, City Manager, and City Council, including maintaining official
City records, assisting with municipal election activities, preparing public meeting
agendas, packets, and minutes, and assisting with dissemination of public records. This
position assists in preparation and distribution of the City Council agenda packets; coordinates the approval of agendas with the City Manager and City Clerk and ensures
adherence to all legal posting/notification requirements per the Ralph M. Brown Act.
The successful candidate will prepare formal correspondence, complex reports, documents, memoranda, and other official materials such as proclamations and legislative
letters on behalf of the City Manager or City Council. The Deputy City Clerk assists in
the day-to-day management of the City Clerk’s Office and serves in the absence of the
City Clerk, exercising significant accountability and independent judgment on matters
that are complex, interpretive, and have citywide impact. Additional responsibilities
include but are not limited to; attending City Council meetings and City events, maintaining resolution and ordinance records, administering Oaths of Office, overseeing
Statements of Economic Interests (Form 700) filings, and coordinating with the County
Registrar of Voters, Secretary of State, and the Fair Political Practices Commission
(FPPC), as well as performing a variety of administrative tasks such as accepting bids
and requests for proposals, recording deeds and ensuring all City documents are maintained and/or destroyed per the City’s adopted Records Retention Schedule.

THE IDEAL CANDIDATE
The ideal candidate is highly organized, detail-oriented, and committed to excellence
in public service and ethical governance. The successful candidate demonstrates strong
knowledge of municipal procedures, open meeting laws, public records requirements,
and election processes, and exercises sound judgment in interpreting and applying
regulations. The Deputy City Clerk must be comfortable working in a fast-paced environment with multiple deadlines, while maintaining accuracy, discretion, professionalism, and demonstrate the capacity to build positive working relationships with elected
officials, City staff, outside agencies, and the public.

QUALIFICATIONS (The following are the minimal qualifications necessary for entry into the classification.)

Education/Experience:

At least five (5) years of increasingly responsible professional experience in a Town or
City Clerk’s office or closely related municipal/public sector government organization.
Experience should include; assisting with municipal elections, records and files
maintenance, agenda and minutes preparation, responding to Public Records Act
requests, and the interpretation of codes and ordinances. A Bachelor’s Degree in
Public or Business Administration, Public Relations, Communications, or a closely
related field from an accredited college/university is required.

License/Certificate:

Possession of certification as a Certified Municipal Clerk (CMC)
and appointment as a State of California Notary Public are both highly desired.
Possession of a valid Class C California driver’s license with a satisfactory driving
record.

BENEFITS PACKAGE

Benefits: The City provides competitive insurance plans for employees including paid
family HMO health, dental and vision coverage, in addition to a $50,000 life insurance
policy, cell phone stipend and longevity incentive opportunities. Also available at the
employee’s expense are voluntary life, accident, critical illness, cancer/short-term
disability insurance options and flexible spending accounts.

Leave Accruals: The City offers the option of a 9/80 or 4/10 alternative work schedule,
twelve (12) paid holidays per year and generous leave accruals including: Vacation,
Administrative, Sick and Personal Leave.

Retirement: The City is a member of the San Bernardino County Employees’
Retirement Association (SBCERA) which is reciprocal with Cal PERS. The City’s
retirement formula is 2% @ 55 with prior qualifying public service or effective January
1, 2013 the formula is 2.5% @ 67 for new participants.

Salary/Compensation: $106,891 - $129,917 per year

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