Paralegal/Administrative Assistant

Paralegal/Administrative Assistant – Trusts & Estates Practice
Location: In-Person, Rehoboth Beach, DE

Position Overview:
We are seeking a detail-oriented and client-focused Trusts & Estates Paralegal / Administrative Legal Assistant to support our Trusts & Estates practice. This role is ideal for someone who enjoys working closely with attorneys and clients, managing sensitive information, and keeping matters moving efficiently from start to finish.

Key Responsibilities:

• Prepare, revise, and proofread estate planning documents, including wills, trusts, powers of attorney, and related correspondence
• Conduct conflict checks in accordance with firm policies and open new client and matter files
• Coordinate document execution, notarization, and client meetings
• Communicate with clients, financial institutions, and court personnel in a professional and compassionate manner
• Maintain electronic and physical files; ensure accuracy and confidentiality
• Track deadlines, calendar important dates, and assist with billing and time entry
• Provide general administrative and paralegal support to attorneys within the practice group
• Assist with probate and estate administration filings and maintain case timelines
• Assist with drafting and recording deeds and ancillary transfer documents

Required Skills & Qualifications:

• Prior experience in trusts & estates, probate, or estate planning preferred
• Familiarity with conflict-check procedures and client/matter intake processes
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office; experience with programs such as Aderant and iManage (or similar legal practice management software) is a plus
• Professional demeanor and discretion when handling sensitive client matters

Education & Experience:

• High school diploma required; associate’s or bachelor’s degree preferred.
• Minimum of 1 year experience is preferred 

Additional Attributes:

• Strong initiative and problem-solving abilities.
• Ability to be proactive by reviewing calendars for upcoming deadlines and signings and preparing documents as needed.
• Ability to act as a liaison between attorneys, clients, financial advisors, and court personnel.
• Ability to adapt to technology changes and participate in trainings.

This position is essential to the smooth operation of the Trusts and Estates Practice Group and provides an opportunity to work in a collaborative and client-focused environment.

WHY JOIN US?
If you enjoy working as a team member and possess initiative, professionalism, responsiveness, and adaptability, you may be a great fit for this position. In addition to providing an excellent and flexible work environment, we offer a competitive salary, medical/dental/vision insurance, 401K and Profit-Sharing, Life Insurance, Paid Time Off, numerous Firm-Paid Holidays, a Wellness Program and more.

HOW TO APPLY:
Interested candidates are invited to submit cover letter, resume and salary requirement directly to careers@morrisjames.com. Qualified candidates will be contacted to schedule an interview. Morris James LLP is an equal opportunity employer.

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