• Assist in grant management for pre- and post-awards including establishment of accounts in the financial accounting system, and ensuring budgets are set up properly, allowable costs are understood, cost-sharing requirements are fulfilled, and re-budgeting of funds is completed when necessary.

• Support the Strategic Initiatives Department and work closely with Grant Program Managers to aid in their budget and finance reporting, analysis, and compliance; and create effective support tools as needed.

• Provide technical assistance with preparation of the College’s annual budget, specifically with regard to Sponsored Funds. Work with Grant Managers to ensure understanding of the college-wide budgeting process.

• Serve as the Accountant for designated federal and other large college-wide grants as needed. Coordinate with the Grant Manager to monitor reasonableness and ensure compliance with grant rules and restrictions, appropriate spending, and consistent application of college policies and procedures. Increase organizational effectiveness, quality, and internal controls for the grant programs.

• Along with the Grant Manager, monitors expenditures to evaluate whether they are allowable within the terms of the grant or contract while also verifying other critical aspects, such as sufficient funds, appropriate authorization, subcontract activity, etc.

• Reviews, monitors and approves all grant related payroll activity. Prepares adjusting journal entries as needed.

• Supports the Grant Manager to reconcile grant activity on a monthly basis by comparing internal records in Excel, the Workday Grants Module, and the Workday General Ledger. Processes adjusting journal entries and communicates issues as needed.

• Provides support to Grant Manager to prepare quarterly, annual, and closeout reports for funding agencies as requested.

• Assists with closing grants in Workday when applicable.

• Accurately prepare the annual Schedule of Expenditures of Federal Awards in compliance with annual audit requirements.

• Develop and execute grant training for budgeting of grants, contracts and special funds; and maintain the grant chapter of the Purchasing Handbook to ensure all levels of grant activity begin with sound financial practices.

• Provide effective and efficient customer service to grant program managers and accounting staff, all in support of the college’s mission, vision, and values.

• Complete invoicing and/or receiving for grant payments and record deposits in the General Ledger, to accurately reflect the college’s financial records.

• Compile and analyze data and transactions from the College’s accounting system to aid in the preparation of statements and reports.

• Submit the online EZ Audit annually through the Department of Education website.

• Actively participates in the preparation of materials and provides support for any annual Single Audits.

• Perform general accounting duties for the Business Services, including creation of general ledger entries, corrections and interdepartmental charges; reconciling accounts; resolving system issues, invoicing and/or receiving funds.

• Collaborate on collegewide training and capacity-building efforts to increase literacy among grant program managers and staff, ensuring sustainable and compliant practices.

• Encouraged to participate in professional development and sector-wide learning opportunities in grants accounting and compliance to bring back innovative practices to CMC.

• Performs other duties as assigned.

Supervision of the Position

This position reports to the Assistant Vice President of Business Services.

Supervision Received

This position may serve as a lead to other team members.

Special Conditions of Employment

Successful completion of a background check including motor vehicles records check will be required. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.

Working Conditions 

This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs.  Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally.

CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Human Resources.

NOTE: This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned.  It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.  Employees may perform other related duties as required to meet the ongoing needs of the organization.