Contract Administrator

Contract Administrator

Job Description

PURPOSE SUMMARY.  Oversees the County’s central purchasing functions.  Develops contracts with standard performance measures and monitors contracts.

ESSENTIAL DUTIES.

• Oversees proper execution and implementation of County contracts and assures that contract documents are consistent with County Management, State and Federal directives.

• Performs final review and approvals, including determination of authorized authorities, for all contract documents submitted for County Manager signature.

• Performs final review and approval for all contractors check request documents requiring County Manager approval.

• Resolves concerns and discrepancies with submitting department staff and County legal staff on contractual issues requiring legal review/determination.

• Issues and/or approves complex contracts, task orders and contract amendments.

• Designs, maintains and updates standardized contract documents and writes/approves complex contracts.

• Maintains and updates County contracts on MS Access database, contract hard copy files and up-to-date electronic files for internal and external customers.

• Develops and executes Request for Proposals (RFP), competitive bids and other solicitations.  Participates in contract negotiations, renegotiations, and RFP reviews/recommendation committees.

• Designs and conducts group and individual training programs for County staff to improve compliance and work efficiencies and developing scope of work and/or specifications for contracts and other documents requiring County Manager approvals.

• Develops appropriate family of performance/cost measures for contracted services for various departments.

• Facilitates work processes to improve efficiencies and responsiveness to internal and external customers.

• Responds to internal and external customer requests for assistance.

ADDITIONAL DUTIES. Other related duties as assigned.

QUALIFICATIONS.

A.  Education.  Bachelor’s Degree in business administration, public administration or related field

B.  Experience.  Two (2) years experience in contract development, review, evaluation or management; auditing, or procurement/purchasing

C.  Education/Experience substitution.  In accordance with County policy

D.  Licenses/Certifications.  N/A

E.  Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.).  Background check and Credit check

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:

Knowledge of:  Contract preparation, implementation and control; Contract program administration, execution procedures and policies; Program monitoring and evaluation techniques; Applicable laws and regulations governing contract administration and procurement; Procurement strategies and techniques; and Performance measurements and strategies as related to contracts.

Skill in:   Organizational management; Analysis of statistical data; Report writing; Contract writing; Operating a personal computer and productivity software such as Microsoft Office and flowcharting applications; Effective communication; Pubic speaking; and establishing effective working relationships.

Compensation Range

$65,457.60 - $106,808.00

Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person’s race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists.

Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see http://www.donaanacounty.org/ada/ for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575-647-7210 for assistance.

Salary/Compensation: $65,458 - $106,808 per year

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