Intellectual Property Practice Coordinator

Intellectual Property Practice Coordinator – Wilmington, DE

Morris James LLP, a leading Delaware law firm, seeks an experienced Intellectual
Property Practice Coordinator in our Intellectual Property group located at 3205 Avenue
North Blvd., Suite 100 in Wilmington, DE. The ideal candidate should have experience as
a legal administration/coordinator & must possess excellent computer, interpersonal,
organization, and communication (oral and written) skills.

The ideal candidate will be a highly organized, detail-oriented, self-starter who has
excellent working knowledge of Microsoft Office products (Word, Outlook and Excel) and
demonstrates proficient word processing skills. Candidates for consideration will be
expected to perform all responsibilities with a commitment to providing superior service
to the firm's clients, attorneys, and staff, and maintaining an atmosphere of teamwork.

This position is full-time, non-exempt, Monday through Friday, 8: 30am – 5: 00pm (with
one hour lunch break each day.) There will be a flexible hybrid schedule after an initial in person
training period. Salary is commensurate with experience.

PRIMARY DUTIES & RESPONSIBILITIES

• Coordinate daily operations of the Intellectual Property practice group, ensuring all
  deadlines are met
• Oversee and manage the intake process for incoming clients and matters, as well
  as the closing process for completed matters
• Work closely with attorneys, paralegals, and administrative staff to facilitate
  smooth workflow and communication within the team
•  Properly maintain and organize matter files in document management system
  (iManage)
• Communicate with co-counsel, clients, opposing legal counsel, and Court
  Chambers as necessary
• Assist attorneys with compiling and organizing updated chapters for new editions
  of legal texts
• Review, revise, and send monthly invoices to clients, and assist Accounting
  Department with identifying incoming payments as needed
• Submit check requests as required by attorneys and paralegals
• Maintain/update extensive contact lists for attorneys
• Coordinate shipments of client gifts
• Register attorneys for conferences and assist with hotel/travel arrangements
• Manage team credit card transactions
• Manage attorney’s’ annual memberships
• Mail courtesy copies of legal texts and books to clients
• Sort, scan, and distribute incoming mail to appropriate attorney or paralegal
• Provide daily updates to clients of newly filed complaints

QUALIFICATIONS:

• Experience in a legal administration/coordinator role, preferably in intellectual
  property law.
• Must possess strong word processing skills with advanced proficiency in Microsoft
  products (Word, Outlook, and Excel)
• Familiarity with iManage or similar document management system
• Detail-oriented self-starter who can accurately manage multiple tasks and meet
  deadlines
• Ability to exercise initiative & good judgement to work independently as appropriate
  & as a member of a team
• Possess excellent interpersonal skills & ability to interact with a diverse group of
  attorneys & staff in person or by email/telephone
• Must be detail-oriented & possess excellent communication (written & oral) skills
• Excellent at organizing/prioritizing numerous projects/tasks simultaneously to
  meet tight deadlines
• Flexibility to work overtime when needed
• Ability to use discretion and maintain confidential information
  
• Familiarity with Aderant is a plus

WHY JOIN US?
If you enjoy working as a team member and possess initiative, professionalism,
responsiveness, and adaptability, you may be a great fit for this position. In addition to
providing an excellent and flexible work environment, we offer a competitive salary,
medical/dental/vision insurance, 401K and Profit-Sharing, Life Insurance, Paid Time Off,
numerous Firm-Paid Holidays, a Wellness Program and more.

HOW TO APPLY:
Interested candidates are invited to submit cover letter, resume and salary requirement
directly to careers@morrisjames.com. Qualified candidates will be contacted to schedule
an interview. Morris James LLP is an equal opportunity employer.

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