Payroll Specialist

Payroll Specialist Duties/Responsibilities (Phase 1):

• Timesheets:
  • Collect/Review/Verify/Process all timesheets for Weekly/Bi-Weekly Payroll
    • Communicating with Field Supervisors/Leads/Foreman that all timesheets are submitted no later than every Monday morning by 12 pm/Noon.
    • Any additional timesheet approvals are done by Monday @ 4 p.m.
    • All timesheets are to be verified against the Daily Sign-in Sheets.
      • Discrepancies are to be communicated & verified with the Supervisor/Leads/Foreman/EE.
      • Any corrections are to be noted in RED on the time sheets with notes on the communications with the Supervisor/Leads/Foreman/EE, AND signed off by the EE on a copy of the timesheet when receiving related pay check from Supervisor/Leads/Foreman. Signed corrected copy to be sent back to payroll to be attached to original timesheet in Payroll Binder.
    • Distributing New Blank Timesheets to Supervisors/Leads/Foreman.

• Payroll Processing:
  • Create/Maintain Payroll Processing Checklist for all tasks required to complete for payroll processing.
  • Once Timesheets have been Reviewed/Verified/Corrected, Administer payroll procedures by inputting time/compensation information from the timesheets into Paychex Upload Excel Spreadsheets.
  • Review/Verify Upload Excel Spreadsheets against the timesheets, make any corrections, then upload into Paychex Flex Software. Fix any Paychex Errors & Re-upload as necessary.  Sample verify a few EEs in Paychex against upload sheets for accuracy.
  • Issue Manual Checks as necessary and submit to Human Resources (HR) for review. HR will review/verify, and submit for signature to Office Manager, and return to Payroll Administrator for distribution once signed.
  • Maintain/Process Bonus Information/Amounts for timely payroll processing.
  • All Weekly & Bi-Weekly Payrolls are to be Processed/Completed each week by Paychex’s Wednesday’s cut-off time.
  • Process Certified Payroll as necessary & needed utilizing the LCP Tracker software & Paychex Flex procedures.

• Post Payroll Processing:
  • Create/Maintain Post Payroll Processing Checklist for all tasks required for reporting & notification of payroll, including but not limited to, Required Reports distributed to required individuals, including Paycheck Received Authorization Sign-off Sheets, Job Costs Reports, Reimbursement Reports, Reports for Weekly Payroll Binders, etc.
  • Once All Payroll Processing and Submission has been completed, & related payroll reports are ready in Paychex, print out required reports for the Related Payroll Binders & distribution.
  • Assemble Weekly Payroll Binders into format directed by HR that should include all payroll related items for that week’s Payroll, including but not limited to, Labels, Payroll Reports, All Timesheets, Daily Sign-In Sheets, Manual Check copies, Any Communications, Certified Payroll, etc.
  • Create/Prepare/Assemble Required Certified Payroll Reporting & submit to HR for review/approval/signature/distribution.

Salary/Compensation: $22.00 - $28.00 per hour

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