IT Coordinator, Billing & Contract Analyst - DIT / UMD, JR 102398

Position title:

IT Coordinator, Billing & Contract Analyst 

Position #: JR102398

This position is available within the University of Maryland’s Division of Information Technology (DIT).

Key Responsibilities:

Project & Financial Coordination

- Create and manage contracts for project-related services and materials through Service Now.

- Support financial forecasting, project budgeting, and chargeback tracking for IT initiatives.

- Maintain dashboards and project reports that reflect budget status, milestones, and resource utilization.

Billing & Invoicing

- Review, validate, and finalize invoices against contracts, purchase orders, and service agreements.

- Monitor Service Now billing queues and proactively address backlog or discrepancies.

- Prepare monthly billing summaries, accrual reports, and ensure audit-ready documentation.

Contract Management

- Draft, review, and manage IT contracts including SOWs, MSAs, and licensing agreements.

- Ensure contract alignment with approved pricing models, service catalogs, and procurement policies.

- Maintain accurate contract records, monitor renewal timelines, and track compliance with SLAs and deliverables.

ISP Contract Coordination

- Manage acquisition, renewal, and tracking of ISP service contracts for the main campus and remote campus or satellite locations.

- Coordinate with vendors and stakeholders to ensure reliable and cost-effective internet service.

- Monitor service levels and act as a point of contact for troubleshooting and escalation of ISP-related issues.

Customer & Vendor Liaison

- Serve as the main point of contact for billing, contracts, and service order queries between internal teams, customers, vendors, and the business office.

- Provide clear communication and guidance regarding billing structures, escalation procedures, and contract terms.

- Ensure proper documentation is collected and validated for contract processing and billing accuracy.

Operational Support & Compliance

- Collaborate with NIS service delivery and finance/procurement teams to ensure alignment of workflows with enterprise financial systems.

- Ensure adherence to internal controls, audit standards, and organizational policies.

- Support documentation and audit requests related to contract or billing activities.

Process Improvement

- Identify and implement improvements in Service Now billing and contract workflows.

- Support initiatives to enhance reporting accuracy, documentation quality, and communication efficiency across departments.

This position is considered essential and may be required to work at the normal work location or an alternative location during a major catastrophic event, weather emergency, or other operational emergency to help maintain the continuity of University services.

Physical Demands:   Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Preferences:

- Minimum three (3) years in IT operations, contract administration, billing, or project support roles.

- Experience with Service Now, especially in contract, billing, or request modules.

- Experience working with ERP/financial systems (e.g., SAP, Oracle, Net Suite).

- Familiarity with ITSM, ITIL frameworks, and network infrastructure environments.

- Prior experience managing ISP service contracts is a plus.

- Knowledge of public sector procurement or higher education environments is beneficial.

Licenses/ Certifications:  N/A

Minimum Qualifications

Education:  Bachelor’s degree from an accredited college or university.

Experience: One (1) year of professional administrative, coordinator, or information technology experience.

Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

KNOWLEDGE, SKILLS, & ABILITIES:
- Knowledge of academic policies.
- Skill in oral and written communication.
- Skill in the use of Google Office and Microsoft Office Suite.
- Ability to multitask and prioritize assignments.
- Ability to interact with internal and external staff at all levels in a professional, courteous and efficient manner.

Additional Job Details
:  

* 
Required Application Materials: Resume, Cover Letter, List of References

* Best Consideration Date: September 25, 2025.

* Open Until Filled: Yes

* 
Salary Range: $70,500 - $84,600

*
 Please apply at:   https://umd.wd1.myworkdayjobs.com/en-US/UMCP/details/IT-Coordinator--Billing---Contract-Analyst_JR102398

* Please note that all positions within the Division of Information Technology (DIT) have an in person component with expected time in our College Park, MD location per week. Telework is not a guaranteed work arrangement.

Visa Sponsorship Information:

* DIT will not sponsor the successful candidate for work authorization in the United States now or in the future.

* F1 STEM OPT support is not available for this position.

Job Risks:  Not Applicable to This Position

Financial Disclosure Required:  No. For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department:   DIT-EE-Network and Infrastructure Services

Worker Sub-Type:  Staff Regular

Benefits Summary:  For more information on Regular Exempt benefits, select this link.

Background Checks:  Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility:  The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement:  The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.