Administrative Assistant - Community Adult Education

Submit a resume and cover letter via email to hroffice@valleytech.k12.ma.us or via mail to the Human Resource Office at Blackstone Valley Vocational Regional School District, 65 Pleasant Street, Upton, MA 01568-1499 by the end of the posting period.

Applicants are alerted that school systems are required to obtain all available criminal offender record information (CORI and SAFIS Background Check per 603 CMR 51.00) of any current or prospective employee or volunteer of the school department.

The Administrative Assistant for the Director of Workforce and Economic Development is a qualified, competent and experienced full year appointee of the school district who supports the appointee fulfills responsibilities and duties in a fast-paced environment throughout the calendar year.

Responsibilities and Duties:

1.Answer phones, follow-up on voice messages, and info emails.

2.Serve current and prospective students

3.Process student enrollments, withdrawals, refunds and credits.

4.Prepare certifications upon request from instructors and online career graduates.

5.Prepare rosters and course evaluations for all classes.

6.Clone course sections and generate course proofs.

7.Proofread and edit catalogs.

8.Develop and maintain career brochures.

9.Assist all community education programs (CTI and Personal Enrichment classes)

10.Perform all other duties associated and required by the Director of Workforce and Economic Development.

11.Prepare Cosmetology program brochure, calendar, certificates and State Exam applications.

12.Manage State Mandated documentation (Earned Hours, certificates, Student Competency Profiles, CMR 512, CMR 237, and Candidates Handbook) for the Electrical Code career program.

13.Instructor Support; printing rosters, copying course material, assisting with classroom technology

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school diploma required, College preferred.

2. 3-5 years successful employment as a school secretary or comparable position.

3. Possess a thorough knowledge of and familiarity with modern office technology, electronic equipment and software applications and operations. Proficiency in the use of Microsoft Office (Word, Excel, and Power Point) in a Windows environment, data entry and online registration systems. Proficient with mail merge and exporting to Excel.

4. Experience working with current office practices, procedures and equipment.

5. Excellent oral communication and written skills

6. Ability to develop and maintain positive interpersonal relationship with students and staff.

7. Must be able to multi-task, prioritize, work independently, and work in a fast-paced environment.

8. Maintain confidential information.

9. Strong organizational and attention to detail skills.

10. Possess strong communication and customer services skills.

11. Evenings required (flexible schedule).

12. Possess physical and emotional capacity to fulfill responsibilities and duties expected. This position involves sitting at a desk for several hours a day, sustained hand/wrist movement as in writing or using a computer keyboard/mouse. Other activities may include moderate to frequent physical exertion in body movements such as reaching, bending and twisting.

Compensation and Terms of Employment:

1.Weekly salary based on qualifications and experience. Salary range: $60,000 - $65,000 (annualized).

2.Full year, full -time assignment - 52 weeks, 37.5 hours per week. 7.5 hours/day with a half hour duty free lunch period. Evening hours -TBD either 11: 00AM – 7: 00PM or 12: 00PM – 8: 00PM.

3.The school district will provide necessary facilities, equipment, materials and supplies as needed to accomplish assignment.

4.All benefits and entitlements available to Full Year Support Personnel will be provided. Those include:

4.1Paid vacation, sick days, personal days, and holidays.

4.2Medical, Dental, Vision insurance, Flexible Spending Account, Identity Protection Plan, pension provisions, and professional improvement.