Business Manager

Job Title: Business Manager

Reports To:  Executive Director
Supervises:  Business Office Staff and other financial personnel as assigned
Employment Status:  Full-time, Confidential Employee
Location:  Admiral Peary AVTS, Ebensburg, PA

Position Summary

The Business Manager is responsible for the effective financial management and operational oversight of Admiral Peary AVTS. This position ensures compliance with all applicable local, state, and federal laws and regulations related to fiscal operations. The Business Manager works closely with the Executive Director and Joint Operating Committee (JOC) to manage budgeting, accounting, procurement, payroll, human resources, risk management, and financial planning to support the educational mission of the school.

Essential Duties and Responsibilities

Budgeting and Financial Planning

• Prepare and administer the annual general fund budget in collaboration with the Executive Director.
• Monitor all revenues and expenditures; provide regular financial reports to the Executive Director and JOC.
• Manage all budgetary functions including real-time tracking and projections.
• Assist in long-range financial planning including capital improvements, equipment upgrades, and program expansion.

Accounting and Auditing

• Maintain accurate records of all financial transactions in accordance with PDE regulations.
• Supervise accounts payable and receivable processes, ensuring accuracy and timeliness.
• Oversee the preparation of the Annual Financial Report (AFR) and other PDE reports.
• Coordinate and oversee the annual independent audit and implement recommendations as appropriate.

Payroll and Benefits Administration

• Oversee payroll operations, including proper application of salary schedules, deductions, and leave time.
• Ensure compliance with PSERS (Public School Employees’ Retirement System) and other benefit-related requirements.
• Work with insurance brokers to coordinate benefits including health, dental, vision, life insurance, and workers' compensation.

Procurement and Inventory Control

• Ensure adherence to all applicable procurement regulations including bidding laws and PDE guidelines.
• Review and approve all purchase orders and contracts in accordance with budgetary constraints.
• Maintain oversight of fixed asset inventory, including tracking of capital and non-capital equipment.

Human Resources Support

• Support the Executive Director with onboarding, employee contracts, compensation plans, and personnel file compliance.
• Maintain confidentiality regarding personnel matters and compensation.
• Provide HR-related financial data as required for negotiations, reports, and planning.

Risk Management and Insurance

• Manage all insurance programs including property, liability, workers' compensation, and student accident insurance.
• Coordinate claims processing with insurers and legal counsel as necessary.
• Ensure all facility and business operations comply with legal safety and risk standards.

Grants and Federal Programs

• Assist with the financial administration of state and federal grants (e.g., Perkins, ESSER).
• Prepare required financial reports for all grants, ensuring expenditures are properly tracked and documented.

Board Relations

• Attend all JOC meetings; prepare financial reports and assist with agenda development.
• Serve as a resource for board members regarding financial matters, policies, and procedures.
• Support the development of board policies related to finance, purchasing, and business operations.

Qualifications

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required; CPA preferred.
• Minimum of five (5) years of experience in a school or public-sector financial management role.
• Demonstrated knowledge of PDE regulations, Pennsylvania Public School Code, and PA state bidding requirements.
• Must maintain membership in professional committees to include PASBO and PACTA for school business managers.

Skills and Competencies

• Strong financial and analytical skills.
• Proficiency with financial software systems and Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, interpersonal, and organizational skills.
• Integrity, discretion, and commitment to confidentiality.

Work Environment and Physical Requirements

• Office environment with standard hours; some evenings required for board meetings.
• May involve lifting materials up to 25 lbs., occasional walking, and climbing stairs.
• Must be able to operate office equipment such as computers, copiers, and calculators.

Clearances Required

• Pennsylvania Criminal Background Check (Act 34)
• Child Abuse Clearance (Act 151)
• FBI Federal Criminal History Record (Act 114)
• Mandated Reporter Training (Act 126)

Application Requirements:

Please submit the following:

• Cover Letter
• Resume
• Three Professional References
• Copies of Clearances (or proof of application): Act 34, Act 114, Act 151

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