Administrative Coordinator

The Horsley Witten Group, Inc. (HW) provides environmentally sustainable planning, engineering, and scientific solutions for a wide range of clients. Our team utilizes an interdisciplinary approach to its work combining land use planning with engineering, science economics, and public policy.

We are seeking a full-time Administrative Coordinator to join our team of enthusiastic professionals and handle a wide range of administrative responsibilities. This position will be based in our Sandwich, MA office location and will help support approximately 80 staff who primarily work in the New England region. The successful candidate will be required to work full time over the course of a five-day week. This will include four days in the office in-person.

Typical job duties will include, but are not limited to:

• Greet and assist vendors, clients, lab couriers, office deliveries.
• Answer incoming calls and direct appropriately.
• Maintain inventory and ordering of all office supplies for multiple office locations
• Daily mail distribution and processing bank deposits, on-line or at the bank/in person.
• Track information related to supply costs.
• Daily office clean-up and organization as needed.
• Printing and report production.
• Assisting employees with coordinating travel plans related to project work.
• Assist other members of the Operations and Business Office team (i.e., Senior Administrative Coordinator, Marketing Director, Proposal Manager, etc.)
• Light editing of corporate qualifications documents (e.g., résumés, marketing materials).
• Help organize and plan social events.
• Arrange for shipping and assist with packing materials. Bring packages to drop-off locations (Post Office, shipping locations) when needed.
• Manage conference tracking, coordination with relevant staff, company sponsorships, and conference/event registration.

Qualified candidates will have:

• Relevant work experience performing administrative tasks related to the job duties described above. Education, internships, or part-time/summer jobs will be considered in lieu of prior full-time work experience.   
• Excellent organization and communication skills.
• The ability to maintain a consistently high level of attention to detail.
• The ability to work constructively in a team environment and welcome learning and improving through constructive feedback.
• The desire and ability to:
  • Work in a deadline-driven, service-oriented environment.
  • Step outside their comfort zone from time to time and learn new things quickly.
  • Manage work for multiple deadlines simultaneously.
• Proficiency with Microsoft Word
• Strong familiarity with Microsoft Excel and Microsoft Outlook.
• A valid driver’s license and access to an automobile.

Other desirable (not required) qualifications are listed below. A successful candidate who does not have these skills when starting employment will be expected to acquire them within a year. HW provides training as needed to ensure our employees’ success.

• Familiarity with other Microsoft Office Suite programs (e.g., Teams, Power Point, etc.)
• Experience with Adobe Suite (e.g., Illustrator, In Design).
• Experience with Section 508 compliance related to digital documents.

HW aspires to create an inclusive organization where each unique member of our community can contribute, learn, develop and flourish. Our DEI committee is made up of a cross section of employees and serves an important leadership role. We are committed to hiring talented, unique team members with diverse perspectives and experiences who can be their authentic selves at work; we want and encourage people across a multitude of backgrounds to apply.

Horsley Witten Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

If you anticipate needing any type of reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment including but not limited to, wheelchair access, cautionary measures for allergies and environmental sensitivities, or if you have any questions about the application process, please contact Jane Estey at jestey@horsleywitten.com or 508-833-6600. Email résumé and cover letter to hwinfo@horsleywitten.com.

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