FACILITIES SPECIALIST

ANNOUNCEMENT NO:   2025-05

Facilities Specialist

Full-time/Regular, Excepted Service

TBD, with some telework available

Submissions received by July 1, 2025, will receive first consideration.

$53,839 - $75,147 (CL 26/1 – CL 26/39) depending on experience.

The Clerk’s Office for the Western District of Virginia seeks a customer service oriented professional to perform and coordinate administrative, technical, and professional work related to day-to-day building management issues, space planning, and space and facilities projects, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls and conducting inventories. The incumbent is a member of a consolidated administrative services department which supports the probation and pretrial services office, the district court clerk’s office, and chambers located in six divisions throughout the district (Abingdon, Charlottesville, Danville, Harrisonburg, Lynchburg, and Roanoke).  The position may be located in Roanoke or at a divisional office, depending on the candidate selected and the closest available office space.  Travel, including overnight, within and outside the district is required.

REPRESENTATIVE DUTIES

• Monitors, coordinates, and reacts to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, security, and space planning.
• Monitors courthouse heating, ventilation, and air conditioning (HVAC) operations, ensuring proper temperature and humidity levels are maintained in accordance with the U.S. Courts Design Guide, General Services Administration (GSA), and any other applicable guidelines.
• Addresses items that affect the operations of court facilities, including life-safety items, regular maintenance, air movement, and testing of building systems.
• Manages asset inventory, using both manual and automated inventory tracking tools. Identifies and disposes of excess property, following applicable guidelines and policies.
• Monitors space and facilities project work. Assesses, documents, prioritizes, and responds to project problems. Attends or participates in project or construction meetings as a representative of or advisor to the management team.
• Coordinates space and facilities project budgets and schedules. Works with GSA and/or project architects to ensure project completion. Plans and coordinates finishes for facility spaces. Works with independent project consultants.
• Serves as a liaison with Administrative Office (AO) Space and Facilities Division, the circuit executive’s office, various court agencies, GSA, or other collateral agencies. Works with court units to maximize workplace efficiency.
• Maintains files related to specific building projects and general facilities management, space planning, and building maintenance.
• Performs other duties as assigned.

QUALIFICATIONS

At least one (1) year of specialized experience is required. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

Clerical/administrative experience in the legal field or prior federal judiciary experience are preferred.  The ideal candidate is a self-directed, highly organized professional who is mature, responsible, and tactful; demonstrates initiative and the ability to exercise good judgment; is able to work harmoniously with a variety of staff at all levels of the organization; possesses excellent communication skills;  understands the importance of confidentiality; and maintains a professional demeanor and appearance at all times.

BENEFITS                                                                                          

As part of a generous total compensation package, the federal judiciary offers a diverse group of benefit programs, including health, dental, and vision coverage, participation in flexible reimbursement accounts, and retirement benefits.  For more information, visit the Benefits page on the United States Courts’ website.

CONDITIONS OF EMPLOYMENT

Must be a U.S. citizen or meet the citizenship requirements for employment in the Judiciary.  Visit the Court’s web site at http://www.uscourts.gov/Careers/Career Citizenship Requirements.aspx for additional information on citizenship requirement.   Selectees are subject to a background investigation, including fingerprinting, and subsequent favorable suitability determination.   This position is subject to mandatory electronic funds transfer (direct deposit) for payment of salary.   The Court requires employees to adhere to the Code of Conduct for Judiciary Employees, which is available for review on the Court’s web site at http://www.uscourts.gov/Rules And Policies/Codes Of Conduct.aspx.

HOW TO APPLY

Qualified candidates must submit: 1) a letter of interest; 2) a detailed resume; 3) contact information for three professional references; and 4) the Judicial Application for Employment – Form AO78.

Application packets should be submitted as a single PDF via email to careers@vawd.uscourts.gov and reference Facilities Specialist #2025-05 in the subject line.  Only complete application submissions will be considered.  Application submissions received by 5: 00 p.m. EST on Tuesday, July 1, 2025, will receive first consideration.

Due to the anticipated high volume of applications expected to be received, the Court will communicate only with those individuals who are invited for a personal interview.  Unsuccessful applicants will not receive notice.

The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, any of which actions may occur without any prior written notice.

Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided.  Applicants scheduled for an interview should advise the Court if a reasonable accommodation will be necessary.  The United States District Court is an Equal Opportunity Employer.

Salary/Compensation: $53,839 - $75,147 per year

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