Executive Assistant

Who May Apply: Open to all qualified applicants

Date Posted: 6/5/2025

Closing Date: 6/18/2025

LA7 Salary Range: $31.61 - $47.69 / hourly; $66,001 - $99,576 / annually

Job Summary

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesotas largest public law offices and as of 2025, has been recognized as a Star Tribune Top Workplace Minnesota for four years in a row and Top Workplace USA for four years in a row.

The Office is currently seeking an Executive Assistant to work exclusively in support of the Attorney General in a close and confidential capacity.

The Executive Assistant to the Attorney General provides broad executive level administrative support in a fast-paced office. This position requires discretion, independent judgement, strong initiative, and exceptional interpersonal and communications skills.

Some examples of the work include but are not limited to:

• Maintain a busy and intricate calendar requiring heavy scheduling to include frequent resolving of scheduling conflicts
• Prioritize, screen, and manage correspondence and communications
• Provide support for and coordination of complex administrative matters, including legal matter tracking, tracking deadlines, event registration, travel arrangements, expense management, and more
• Preparing materials for meetings, projects, and work assignments Full management of special projects
• Proactive, professional communication with all executive level leadership within the office, staff at all levels of the organization, agency/department heads in government, and members of the public seeking assistance on sensitive matters
• Coordinate and attend logistics planning meetings with or on behalf of the Attorney General with internal and external stakeholders

This position will work primarily in-person from the state capitol office.

Minimum Qualifications

• At least 6 years experience supporting an executive level position
• Proven experience managing complex calendars, travel, and confidential information
• Advanced proficiency in Office 365 applications including Microsoft Word, Power Point, Excel, Teams, One Drive, Share Point, and Outlook; and Adobe Acrobat
• Strong typing, formatting, and document preparation skills Expertise in:
  • Calendar and email management
  • Travel planning meeting and event coordination
  • Project management
• Exceptional interpersonal and communication skills
• Professional demeanor, emotional intelligence, and situational awareness
• Strong organizational skills and attention to detail
• High degree of discretion and ability to handle confidential, privileged, and sensitive information
• Demonstrated ability to:
  • Manage multiple priorities and meet deadlines in a fast-paced environment
  • Operate independently and with minimal supervision
  • Set priorities, use judgment, and be flexible and adaptive with changing needs and priorities
• Ability to operate in virtual/remote, hybrid, and in-person work environments
• Availability outside of standard business hours, as needed

Preferred Qualifications

• Post-secondary degree or education to enhance qualifications
• Project management experience
• Knowledge of the operations of a law office
• An understanding of political processes, protocols, and experience supporting an elected official

How to Apply

Interested applicants must apply online through the State of Minnesota Careers website, which is the States official application and hiring site. The deadline for applications is Wednesday, June 18, 2025.

1. Go to www.mn.gov/careers
2. Apply for posting number 86689

OR Direct Link

If you have any questions about the application process, please contact Grace Cabrera at grace.cabrera@ag.state.mn.us or (651) 757-1280.

Why Work For Us

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify; for more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

An Equal Opportunity Employer

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at (651) 259-3637 or email careers@state.mn.us and let us know the support you need.

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