Human Resources Assistant

Human Resources Assistant Position Profile

Pay: Starts at $28.42 per hour to $30.98 per hour (depending upon qualifications)

Deadline to Apply: June 9th, 2025 by 8: 30am (central time)

Interviews: First Rounds within a week of application if selected (virtual), Final Rounds week of June 9th and June 16th, 2025 (in-person)

Pre-Employment Process: June 2025

Expected Start Date: June 2025

Details

• Full-Time, Non-Exempt
• Benefit Eligible Date of Hire
• Reports to Human Resources Generalist
• Located at Eden Prairie City Center (8080 Mitchell Road Eden Prairie, MN 55344)
• Typical hours are 8: 00 a.m. to 3: 00 p.m. (32 hours per week). Work schedule will vary based upon business need.

Responsibilities

The Human Resources Assistant supports the Human Resources Division to ensure smooth operations of Human Resources initiatives including staffing, recruiting, benefits, compensation, Human Resources operations, software maintenance, events, etc. The primary position responsibilities and areas of impact are:

• Assists with the coordination of the recruitment process by posting advertisements and positions. Ensures a streamlined process for candidates and hiring managers. Prepares interview schedules, itineraries and materials. Responds to candidate questions in a timely manner and provides them with timing status updates. Updates website when positions are filled. Sends turndown letters to candidates. Maintains necessary documents.
• Supports the new hire onboarding processes. Assists with the pre-employment steps and processes. Conducts new hire orientations. Assists with the benefits set-up. Confirms start date with new employee and supports with checklist items to ensure proper set-up for new hire prior to their first day of employment.
• Provides general Human Resources support through the coordination and preparation of wellness initiatives, coordinating training classes, running reports including payroll related reporting, responding to data requests, invoicing support, filing/organizing documents and serving as a back-up support to Human Resources positions.
• Supports Risk Management by creating first report of injury, maintaining OSHA files, tracking safety training and providing back-up support for Workers Compensation.
• Provides back up administrative support to the front desk and copy center through front desk coverage and large copy project support. Provides float coverage to other front desks across City departments.
• Maintains appropriate records according to retention schedule and laws to ensure compliance and data integrity, uploads documents into Human Resources systems. Assists with unemployment and employment verifications. Understands basic laws, processes and procedures related to Human Resources.

While these areas are the primary focus of this position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City.

Requirements

• Bachelors degree in human resources, communications, or a related field required.
• Proficiency in computer technology is required.
• Experience with Microsoft Office (Word, Excel, Power Point, Outlook) and/or Google Sheets or similar productivity software experience is preferred.
• Physical effort is light for the majority of work with lifting or carrying limited to 25 pounds intermittently. Approximately 15% of the time there is pressure associated with a project or activity deadline. Work interruptions are frequent.
• Candidates must successfully complete and pass the Citys evaluation of the pre-employment process prior to their first day of employment. Pre-employment processes for this position include professional reference checks, background check, work history verification, education verification and drivers license check (must have valid drivers license and excellent driving record).

Skills

• Accountability:  Follows through on commitments. Focuses on appropriate tasks throughout the shift. Is prepared and punctual to all scheduled shifts. Actions and words are in sync. Follows all policies and procedures. Take responsibility for actions. Shares the right information. Maintains confidentiality.
• Attention to Detail:  Produces work that includes minimal errors. Spends the necessary time to review work. Ensures high quality and best product is delivered.
• Organization:  Able to keep activities, responsibilities, and tasks moving along to achieve results in a timely manner. Keeps things neat and orderly. Utilizes tools for efficiency. Plans ahead according to the task/project/work deadlines.
• Planning:  Thinks ahead to determine how long a task or project is expected to take. Lays out tasks ahead of time to accomplish the goal. Breaks down work in process steps. Considers who and what will impact others.
• Process Management:  Knows how to get things done within an organization. Understands who to partner with to maximize efficiency. Establishes and utilizes checklists and tools to ensure consistency when completing tasks. Can simplify a process so the least number of steps are completed while still producing a high-quality product. Informs others of the established process so impacting areas are working together.
• Technical Learning:  Consistently achieves the technical knowledge necessary to be effective. Stays up to date with laws, statutes, industry standards, organization, and product information. Able to learn and apply knowledge to work.

Our Values

We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values:  collaboration, innovation, integrity, performance and relationships.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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