Secretary-Arts and Sciences

Salary $33,523.00 Annually
Location  Dallas, NC
Job Type Full-Time Regular Staff
Job Number 2022-00651
Division Academic Affairs
Department Arts and Sciences
Opening Date 05/27/2025

SUMMARY

Open until filled-

Perform a variety of administrative support services for the Arts and Sciences Division.  Assist with registration and student advisement; provide information about divisional programs; serve as a contact person in the divisional office; assist students, faculty members, and visitors.

DUTIES AND RESPONSIBILITIES

1. Serve as a contact person for students and visitors; answer telephone and relay messages; provide information to students, faculty members, and visitors to the office.
2. Provide program information through personal contact, telephone, e-mail or mail; revise information and handouts periodically to reflect changes in curriculums.
3. Assist with registration by entering student schedules, processing drops/adds and withdrawal/audit information.
4. Type and compose correspondence, memorandums, minutes, handouts, flyers, reports, merged mailings, and forms.
5. Prepare requisitions for printing, assure delivery to print shop, and distribute materials in a timely manner.
6. Prepare supply requisitions as needed; follow up on lost requisitions, urgent orders, incorrect billings, etc.; inventory and order supplies.
7. Process travel requests and reimbursements.
8. Assist with arranging room schedules and equipment requests.
9. Perform other related duties incidental to the work described herein.

MINIMUM EDUCATION QUALIFICATIONS

• High school diploma or GED plus two years' clerical experience OR associate degree in office administration, office systems technology, secretarial science, or related field required.
• Career Readiness Certificate (CRC) preferred.

MINIMUM EXPERIENCE QUALIFICATIONS

• Proficiency in Microsoft Office (Word, Excel, Power Point, etc.) required.
• Working knowledge of operating standard office equipment and related tools and technology required.
• Excellent interpersonal, written, and verbal communication skills required.
• Strong organization skills and demonstrated ability to handle multiple tasks in a fast-paced environment required.
• Demonstrated competencies through internal testing required.
• Experience in an educational environment preferred. 

PHYSICAL REQUIREMENTS

• Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
• Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds required.
• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
• In addition to regular office hours, position sometimes requires overtime and/or evening hours.

BENEFITS

Gaston College provides a comprehensive, affordable insurance and benefits program.  We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees.

• State Health Plan
• Dental Insurance
• Vision Insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Employee Assistance Program
• Additional Supplemental Insurances
• NC State Retirement Plan
• Supplemental Retirement Plans
• Disability Benefits, Long- and Short-Term
• Longevity Pay
• State Employees' Credit Union Eligibility
• Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
• Paid Holidays
• Educational Advancement Compensation
• Tuition Assistance
• Employee Discount Program
• Benefits Overview Booklet

**Please note:   Temporary (part-time) employees do not earn benefits.

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