Communications Project Coordinator

ORGANIZATION DESCRIPTION

The Catholic Health Association of the United States (CHA), representing more than 600 hospitals and 1,600 long-term care and other health facilities in all 50 states, advances the ministry of the Catholic church in caring for people and communities. Grounded by our core values of Respect, Integrity, Stewardship, and Excellence, CHA team members work collaboratively to bring hope and healing to those we serve as we advocate for health equity and access to care for all.  CHA and our members promote a culture of inclusion and belonging that brings together people of diverse faiths and backgrounds in our belief that every person is a treasure, every life a sacred gift, and every human being a unity of body, mind, and spirit. Through our mission and values, we will empower bold change to elevate human flourishing.

POSITION SUMMARY

This position assists and provides complex communications and marketing support for the Communications and Marketing department with the goal of enabling the team to work as effectively and efficiently as possible. This position will be expected to proficiently prioritize tasks, solve problems, manage logistics, and coordinate various projects and initiatives. This position supports workflow functions for members of the Communications and Marketing department, including the development and delivery of various communications and marketing content to internal and external stakeholders. Minimal travel may be required.

ESSENTIAL FUNCTIONS

• Provide project management and organizational support to team leaders.
• Coordinate communication and marketing assets, including but not limited to emails, Power Point presentations, web content, social media posts, and other print and digital communications.
• Oversee the daily (5x/week) development and distribution of news media coverage of interest to CHA colleagues; manage CHA’s media monitoring tool and media subscriptions.
• Support the directors of communications and creative services with research, planning, and promotion of CHA programs and services.
• Support editors of CHA publications with printer, postal, and copyright requirements and award submissions.
• Serve as a member of CHA’s social media team.
• Serve as the assistant producer for CHA’s podcast.
• Support functions related to maintaining filing systems (mostly electronic), including third-party contracts and agreements.
• Provide phone, correspondence, email, and in-person communication support.

HOME OFFICE LOCATION
St. Louis, MO, with the ability to work from home subject to CHA’s policies on flexible work arrangements.

QUALIFICATIONS
Experience:    4+ years of executive assistant and/or project management experience

Skills, Knowledge, and Ability: Proficient in handling sensitive information with the utmost integrity, discretion, and confidentiality.

• Excellent verbal and nonverbal, written, and visual communication skills. Ability to write, speak, and interact clearly and professionally.
• Extremely organized with strong multitasking and time-management skills, adept at efficiently assisting multiple employees with diverse tasks.
• Understands the organizations and executive’s goals and key performance indicators.
• Skilled in people management to include teamwork, emotional intelligence, cultural awareness, and diplomacy.
• Ability to analyze information, assess situations and make informed decisions.
• Excellent project management skills with attention to details and timelines.
• Adaptability and flexibility to adjust priorities for whatever task is most important at any given time
• Quality assurance skills to maintain organizational quality standards of product and services.
• Proficient in managing data within spreadsheets, reports, records, and membership database as required.
• Proficient in a variety of computer software applications, at a high level, including Microsoft Office Suite (Power Point, Word, Excel, Teams, Outlook, et. al.). Sound understanding of office technology and equipment. Basic familiarity with social media platforms.

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