Administrative/Research Assistant-Academic Affairs

Salary $40,000.00 Annually
Location  Dallas, NC
Job Type Full-Time Regular Staff
Job Number 2022-00627
Division Academic Affairs
Department Office of Vice President for Academic Affairs
Opening Date 03/27/2025

SUMMARY

Provide administrative support for the Vice President for Academic Affairs.

DUTIES AND RESPONSIBILITIES

1. Examine curriculum programs and program information in Datatel Colleague, diagnose trouble areas, and investigate methods to improve efficiency and ensure smoother student registration for curriculum programs.
2. Navigate multiple high security administrative functions in Datatel Colleague.
3. Assist with the collection, organization, and synthesis of information to ensure SACSCOC compliance.
4. Assist with collection, organization, and synthesis of program data for continuous improvement and compliance.
5. Correspond with other educational agencies, as needed, regarding quality and compliance issues.
6. Assist with prerequisite waiver process.
7. Assist with completing of faculty credential rosters.  Collect faculty load information, format information in spreadsheets, and perform preliminary analysis of information.
8. Assist with academic catalog and academic information on the Web page and ensure curriculum information complies with the administrative system and with State regulations.
9. Provide Datatel backup for Administrative Assistant to the Vice President for Academic Affairs.
10. Work with Administrative Assistant to Vice President for Academic Affairs to ensure submitted curriculum changes meet state standards before submitting to College Curriculum Committee, submit approved changes to NCCCS, copy and disperse after approval received from NCCCS, input changes into master schedule.
11. Input and maintain master college semester class schedule including additions and deletions as well as changes needed during registration and the remainder of the semester.
12. Assist with managing academic and classroom scheduling per course offerings using available software and systems.
13. Perform a variety of administrative duties including processing, reviewing, sorting, and distributing incoming mail, correspondence, faxes, and email. Other administrative duties include copying, faxing, mailing, filing, answering and processing telephone calls and voicemails, preparing and/or composing memorandums, letters, and forms, maintaining manual and electronic calendars, scheduling and planning meetings, and preparing meeting agendas and recording and transcribing meeting minutes.  
14. Maintain inventory of office equipment and supplies, arrange for the repair and maintenance of office equipment as needed, and generate purchase orders using the E-Procurement System. 
15. Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position’s responsibilities and adherence to policies, procedures, and other established guidelines.  
16. Perform other duties incidental to the work described herein.

MINIMUM EDUCATION QUALIFICATIONS

• Associate’s degree from a nationally accredited institution required.  

MINIMUM EXPERIENCE QUALIFICATIONS

• Three years of experience working with administrative systems required.        
• Extensive knowledge of and ability to navigate multiple administrative functions in Datatel Colleague.  
• Demonstrated competencies through internal testing required.

PHYSICAL REQUIREMENTS

• Generally works in a traditional climate-controlled office environment and requires the ability to sit for extended periods. 
• Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 25 pounds required. 
• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
• In addition to regular office hours, position sometimes requires overtime and/or evening hours. 

BENEFITS

Gaston College provides a comprehensive, affordable insurance and benefits program.  We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees.

• State Health Plan
• Dental Insurance
• Vision Insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Employee Assistance Program
• Additional Supplemental Insurances
• NC State Retirement Plan
• Supplemental Retirement Plans
• Disability Benefits, Long- and Short-Term
• Longevity Pay
• State Employees' Credit Union Eligibility
• Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
• Paid Holidays
• Educational Advancement Compensation
• Tuition Assistance
• Employee Discount Program
• Benefits Overview Booklet

**Please note:   Temporary (part-time) employees do not earn benefits.

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