Training Coordinator 2/3

Company Profile:

Newport News Nuclear BWXT Los Alamos (N3B) manages the 10-year, $2.1 billion Los Alamos Legacy Cleanup Contract for the U.S. Department of Energy, Office of Environmental Management, Los Alamos Field Office.

N3B is a limited liability company owned by HII Nuclear Inc. and BWX Technologies, joined by our critical subcontractors Longenecker and Associates and Tech2 Solutions.

N3B brings operational discipline, proven approaches and predictable results to the Los Alamos Legacy Cleanup Contract.

Position Location:

This position is located in Los Alamos, New Mexico

Los Alamos is a tight-knit mountain community that consistently ranks as one of Livability.com's Best Small Towns in America. The city is a top spot for outdoor enthusiasts as it has more than 120 hiking and biking trails, and residents enjoy easy access to the Pajarito Mountain Ski Area. Thanks to the University of New Mexico-Los Alamos' presence in the area, Los Alamos also has a college-town vibe that's a major draw for young professionals, families and retirees.

Position Summary

The Training Coordinator is for the Training Department is organized and detail oriented to provide accurate status and information to the Training Managers. Responsible for supporting the N3B Training Organizations, will need to navigate systems, documents, and programs to educate oneself in the needs of their customers.

Essential Duties/Responsibilities (may include, but are not limited to):

• Organizing and prioritizing training needs of customers, registering personnel for classes, processing cancellations/substitutions
• notifying employees and their manager, providing training/qualification reports to management, tracking and verifying personnel training to ensure qualifications are met
• Verifying personnel are attached to the proper qualification standards by working with Management
• Ensuring qualification are properly established in the Learning Management System (LMS)
• Processing data entry for completed training and/or training certificates
• Verifying accuracy of training records and submitting completed training records to N3B Records Department
• Attending and supporting Training Review Committee meetings
• Researching training needs of customers (including but not limited to pre-requisite activities and class offerings)
• Completing administrative tasks directed by Training Manager, and following requirements set in the Policy and Procedures, and DOE Order 426.2 - Personnel Selection, Training, Qualification, and Certification Requirements for DOE Nuclear Facilities.
• Highly organized and be able to manage multiple tasks and customer's needs at once
• Endure and thrive in high-demand situations
• Circumnavigate multiple professions and flexible in supporting multiple programs
• Perform work in high-stress and fast-paced environments
• Understand, interpret and apply procedure requirement
• Apply critical thinking skills when responding to a customer's needs and requests
• Excellent verbal and written communication skills, with the ability to respond quickly to customer requests
• Healthy respect for a questioning attitude and other Human Performance Improvement Principles
• Ability to apply Lessons Learned; capacity to research answers to customer questions/requests.

Minimum Qualifications (Knowledge, Skills, Abilities):

• Level of language skills, mathematical skills, communication skills, reasoning ability and computer skills necessary to perform essential functions of the job
• Training Coordinator (or previous TC experience/experience working directly with a Training Coordinator) experience preferred; proficient in the Learning Management System (LMS)
• Skilled in MS Word, Excel, PowerPoint, Outlook; proficient in Adobe Acrobat Systems
• Familiar with the Systematic Approach to Training (SAT)
• Proven self-starter that is willing to navigate systems, documents, and programs to educate oneself in the needs of their customers

• Experience working with multi-skilled professionals with varying backgrounds/levels of education.
• Experience with administrative services and activities, including general office management and associated functions

• Experience with financial reporting and activities, including general accounting practices.
• Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks
• Experience managing electronic calendars and the ability to coordinate and arrange meetings, conferences and/or travel
• Skilled in the preparation and formatting of correspondence, reports, and/or presentations
• Excellent oral, written, and interpersonal skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail
• Skill and ability to perform critical tasks, interpret requirements, and execute plans to satisfy them.
• Ability to have an impact on organizational success and productivity, with independent judgment.
• Ability to communicate effectively at the highest levels.
• Ability to train and mentor others.

Education and Experience Required:

Level 2: Educational level typically acquired through completion of high school, combined with 2 years of related experience with at least 1 year training administration experience.

Level 3: Educational level typically acquired through completion of high school, combined with 4 years of related experience with at least 1 year training administration experience.

Bachelor' degree is preferred.

Benefits and Salary:

N3B offers all full-time employees a comprehensive benefits package that includes 401(k) with employer matching, medical, dental, vision, paid PTO, and more. Starting salary will be commensurate with experience and education.

Business Associations:

Level 2: Contacts are typically with individuals within own department and occasionally with contact outside own organization. Contacts involve obtaining or providing information or data requiring some explanation or interpretation.

Level 3: Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of a sensitive nature.

Impact:

Level 2: Errors may be detected and corrected but may cause moderate loss of time or customer/user dissatisfaction.

Level 3: Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Working Conditions and Physical Requirements: (Sedentary Work)

Normally assigned to perform work in an office environment. Only electrical hazards and other minor potential hazards normally found in an office environment are anticipated. Job performance requires adequate visual acuity and manual dexterity for meeting the requirements of the discipline. Office work environment.

Safety, Security, and Quality

While working to achieve N3B LLCC objectives, the Administrative Specialist for the Training Department will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII). This role will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

Equal Opportunity

N3B is an equal opportunity employer. N3B will ensure no applicant for employment or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.