Reception Supervisor

DEA is hiring a Reception Supervisor to support our engineering and corporate services office in Portland, OR. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm.

Job duties may include:

• Supervise reception staff including setting and managing expectations

• Work with direct reports to develop robust Success Plans; monitor progress made by direct reports, be invested in their success, and provide leadership as they work to achieve or exceed expectations

• Update daily, weekly, and monthly reception schedules

• Answering and directing calls on a multi-line phone system

• Greeting and assisting visitors to the Portland office

• Assisting with mail, filing, and other support services functions

• Preparing, composing, and maintaining letters, documents, and spreadsheets using Microsoft Office applications

• Complete a wide variety of administrative tasks. Some examples include preparing expense reports for payment, processing invoices for payment; tracking, preparing, and sending gifts to employees for birthdays, anniversaries, and new babies; preparing reports for vendors and overseeing the vendors' processes, filing paperwork required by state agencies, etc.

• Setting up conference rooms, including setting up and taking down equipment for in-person and videoconference meetings

• Assist Human Resources in various tasks.

• Work closely with the Regional Service Business Leader

• Assist the Regional Business Service Leader with employee service requests.

Basic Qualifications:

• Commitment to work either a 7am-4pm or 8:30am-5:30pm, M-F in-office schedule

• 5+ years of administrative experience

• Experience answering a multi-phone line system and routing calls.

• Strong Microsoft Office skills

• Ability to learn new technologies (position will use Microsoft SharePoint, ADP)

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance

• Health Savings and Lifestyle Spending Account with employer contribution

• Support for continuing education and training opportunities

• Paid Time Off (PTO)/Holiday Pay

• 401k and Employee Stock Ownership Program (ESOP)

• Holistic Wellbeing Program with a focus on physical, emotional, financial, career, and community health

• Opportunity for growth with support and mentoring to help with professional goals