Administrative Support Assistant

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a highly organized and proactive Administrative Assistant -Senior Support to support the Director of Student Leadership & Involvement and provide general ad hoc support to the Associate Director for Student Leadership & Involvement, Campus Programming.

This role involves prioritizing projects, managing complex calendars, communicating with internal and external stakeholders, training administrative support staff, and serving as the office manager for one of two Student Leadership & Involvement Suites, including the supervision of student support positions.

Key Responsibilities:

• Manage the daily Student Affairs contract process, which includes reviewing and processing contracts, coordinating with student organizations and staff units to ensure all necessary documentation is complete, and providing guidance on contract requirements and procedures. This role involves ensuring compliance with university policies and regulations. Additionally, you will maintain accurate records of all contracts.

• Provide high-level administrative and project coordination for the Director of Student Leadership & Involvement.

• Prioritize projects and manage complex calendars.

• Communicate effectively with internal and external stakeholders.

• Serve as the office manager for one of two Student Leadership & Involvement Suites, supervising student support positions.

• Act as the primary Web Administrator for the unit, liaising between unit staff and Student Affairs Communications and Marketing to ensure timely and accurate web content updates.

• Offer general ad hoc support to the Associate Director for Student Leadership & Involvement, Campus Programming.

• Provide occasional training and support to administrative support staff throughout the unit.

Qualifications:

• Associate's degree plus 4 years of relevant experience, or an equivalent combination of education and experience.

Benefits:For full-time employees at Penn State, benefits include:

• Medical, dental, vision, and retirement plans

• Tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation time and sick time

• 14 paid holidays/campus closure days

For more detailed information, visit Penn State Benefits.

Flexible Work Arrangement:This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: