Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager

This position is responsible for managing the day-to-day client activities for the assigned properties/facilities. This person may have oversight and/or support of multiple locations. The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high quality decisions. Working with the account's Facility Manager, the candidate will provide support for site budgeting, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment and supplies, project management, landlord management at leased locations, and occupancy services.

Essential Functions:

• Work with Facility Manager to oversee the delivery of maintenance and repair services at assigned locations.
• Ensure client satisfaction with delivery of Facility Management services and provide a lead role in monitoring and increasing customer satisfaction.
• Interface with occupants of selected properties.
• Interface with Client Central Management Services (CMS) facility management regional personnel on critical issues, updates, and provide reports where requested.
• Assist in the development and management of annual facility budgets.
• Support the Facility Manager in the implementation of short and long-term projects for the client.
• Assist in the development and implementation of the annual management plan; accomplish key performance indicators as identified by the Account Manager.
• Oversee the appropriate weekly/monthly/quarterly/annual reporting appropriate for the client.
• Maximize utilization of suppliers, preferred vendors/contractors and the level of spending with Minority/Women/Veteran owned Business Enterprises (M/W/VBE).
• Ensure compliance with minimum audit standards.
• Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis.
• Coordinate discussions with selected vendors or suppliers regarding goal setting, performance criteria, and performance review.
• Working with JLL Sourcing, manage the maintenance of existing contracts.
• Provide shipping/receiving support for local customers.
• Manage and maintain small facility management tasks as assigned
• Coordinate special events in support of client or JLL

Required Knowledge, Skills and Abilities (KSA)

• Knowledge of real estate, telecommunications, furniture, accounting and building systems helpful
• Strong organizational and management skills
• Excellent communication skills
• Computer proficiency
• Able to make light lifts (<50 lbs) and work on step ladders

Supervisory Responsibilities:

• Manage union and non-union engineers and maintenance staff at assigned locations.

Working Environment:

• This position requires interaction with the Account Leadership team, Client, Vendors, Operational, and Account Support staff and will be a fast-paced environment consistent with handling multiple demands and priorities.

Minimum Required Education:

• Bachelor's degree or equivalent work experience in Facilities Management or property management
• Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.