Part Time - Summer Camp - Administrative Assistant

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

• Train on and effectively use our summer camp registration system, Camp Doc (no prior experience required)
• Be trained in Penn State Compliance and make sure staff always comply
• If available, will be required to sit in virtual meetings to learn more about Penn State compliance
• Utilize Microsoft Word and perform mail mergesfor camp-related documents
• Print and organize paperwork for camps weekly, assembling materials into binders.
• Provide administrative supportfor camp operations, including communication with staff and parents.
• Assist with scheduling, record-keeping, and data entry as needed. This includes managing camper health forms, waivers, and emergency contacts.
• Assist with the management of summer camp staff
• Organizing and storage of camp materials, paperwork, and supplies
• Send out emails, newsletters, and updates about camp activities.
• Ensure compliance with camp policies, safety regulations, and university guidelines.
• Must work collaboratively with the Youth Program Director, student counselors, and Continuing Education staff to create an inviting, enjoyable, and educational environment for students.
• Act as the primary point of contact for parents, handling concerns and inquiries

• Previous experience in camp administration, education, recreation, or a related field is preferred
• Strong leadership, organizational, and problem-solving skills.
• Proficiency in Microsoft Word
• Demonstrated ability to work independently while seeking guidance as necessary and consistently meet deadlines.
• Employment with the University for this job will require successful completion of the Pennsylvania (PA) Publicly Available Clearances: PA Child Abuse History Clearance, PA State Police Criminal Record Check, and the FBI Criminal History Background Check.

To be considered for this opening, applicants must apply online and submit a resume including any experience and a cover letter.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS: