Position Title: Lease Administration Analyst
Duration: 3 months with the possibility of extension
Working hours: M-F 8 am - 5 pm
Working Location: Remote
Pre-Screen Questions:
- Do you have experience with lease administration, including rent payment processing, variance report reviews, and managing landlord-tenant relationships? If so, please provide details.
- Have you worked with Co-Star, Salesforce, or any Lease Administration System? If yes, which ones, and how have you used them in your previous roles?
Resource's typical working day:
- This role will be managing a region, with about 400 records.
- Rent payment processing and reviewing variant reports.
- Processing multiple supplemental and expedited payment profiles.
- Managing relationships between landlords and tenants.
- Addressing open queries.
- Log notes, reports, and security deposits.
- Aging reports.
- Check sent wire logs to see if payments have been received/sent.
- OpEx tracking with the financial analyst team.
Years of Experience needed:
Level of Education:
- High School Diploma or GED.
Systems/Software proficiencies:
- Co-Star or Salesforce is preferred.
- Lease Admin System knowledge preferred.
- Microsoft Office Suite.
Top Must have Skills:
- Lease Admin background in order to hit the ground running.
- Knows AP/AR.
- Basic Accounting skills.
- Detail oriented.
- Good communication skills.
Top Nice to Have Skills:
- Reporting skills.
- Advanced Excel Skills.
Description:
- High school degree or general education degree required plus a minimum of two years related work experience, preferably including property management or accounting.
- Bachelor's degree from a four-year college or university with Accounting, Finance, or Real Estate preferred.
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors.
- Ability to effectively present information to an internal department and/or large groups of employees. Requires basic knowledge of financial terms and principles.
- Ability to calculate simple figures such as percentages.
- Ability to understand and carry out general instructions in standard situations.
- Ability to solve problems in standard situations.
- Requires basic analytical skills.
- Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products).
- Ability to work well under pressure. Advanced organizational skills.
- Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolios of clients.
- Inputs, maintains, organizes, and reports information regarding lease dates, dollar values, and financial accounting transactions into a lease management software database.
- Prepares, processes, and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.
- Assists manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms, and other relevant items as requested.
- Prepares lease abstracts and edits them for accuracy.
- Edits narratives to support computer-generated reports. Provides narratives on monthly variance reports.
- Provides lease analysis and interpretation of lease information to clients.
- Tracks payables and receivables associated with the leases in the portfolio.
- Processes client rent rolls utilizing the database.
- Prepares export files and sends them to accounting for payables processing.
- Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease documents, and ensures correct coding.
- Performs annual operating expense reconciliations, and monitors audit windows and audit requirements contained in the lease documents.
- Assists manager with the preparation and distribution of periodic and ad hoc reports in a timely, accurate manner.
- Runs standard reports for management review and runs ad hoc reports with assistance.
- Assists with the design of reports utilizing a variety of software tools.
- Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks. Creates and maintains client lease files ensuring they contain current, accurate information.
- May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
- Performs other duties as assigned.
- No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or portfolio-specific training to co-workers.
- Decisions made with a general understanding of procedures and company policies to achieve set results and deadlines.
- Errors in judgment may cause short-term impact to co-workers and supervisor and clients.
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Spectraforce Technologies
Feb 22, 2025