OISE Program Coordinator-Graduate School Office of Inclusion and Student Engagement

OISE Program Coordinator-Graduate School Office of Inclusion and Student Engagement

About the Graduate School Office of Inclusion and Student Engagement

Cornell is one of the first institutions of higher education in the United States to offer advanced degrees, and one of the very first to admit women and African American students. Today, our Graduate School is an intellectually stimulating, warm, vibrant community of students, faculty, and staff from over 100 graduate fields.

The Graduate School Office of Inclusion and Student Engagement (OISE) is committed to supporting excellence within graduate education at Cornell, and fostering environments where all scholars can find community, experience positive mentoring relationships, and establish a sense of belonging. Our collaborative programming provides graduate students and future faculty with academic, community, and professional development opportunities critical to their success at Cornell and beyond. OISE also facilitates positive systemic change to advance diversity, access, equity, and belonging in graduate education and the academy more broadly.

The Opportunity

The Graduate School Office of Inclusion and Student Engagement (OISE) is seeking a Program Coordinator to serve as the office lead. Reporting to the Associate Dean for Inclusion and Student & Faculty Engagement, this role provides comprehensive administrative, event, and program management support while ensuring seamless coordination across multiple units.

Key Responsibilities:

• Provide direct support to the Associate Dean for Inclusion and Student & Faculty Engagement, including database management, presentations, correspondence, and data analysis for reporting.
• Offer administrative support, including travel arrangements, reimbursements, and purchasing, for the Associate Dean for Graduate Student Life and Assistant Dean for Access and Recruitment.
• Lead event planning and program coordination for OISE, the Faculty Advancing Inclusive Mentoring (FAIM) Resource Center, the Graduate School Office of Access and Recruitment, and the Office of Graduate Student Life.
• Supervise, hire, and train a team of graduate student office and program coordinators supporting peer mentoring, academic success, student and faculty engagement, and community-building initiatives.
• Serve as a key liaison, fostering communication and collaboration among stakeholders, including graduate students, postdoctoral scholars, faculty, and external partners.
• Assist in the development and management of OISE's web and social media content.
• Support the planning and execution of Graduate School-wide events, including orientation, PhD recognition celebrations, and alumni events.
• Maintain tracking systems for Graduate School programming and generate annual reports.
• Provide backup administrative support as needed, including emergency office coverage, mail distribution, and event support.

Success Factors:

• Strong commitment to and understanding of diversity, equity, inclusion, and access especially within the context of education
• Comfortable working in a supportive, fast-paced environment
• Outstanding organizational, problem-solving, and customer service skills
• Positively interact with all levels of staff, faculty, students, and other constituents from diverse communities
• Ability to work well both collaboratively and independently
• General knowledge about Graduate Education
• Maintain confidentiality and handle highly sensitive information appropriately
• Excited about working in higher education and committed to the success of students

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work arrangement after a period of orientation and training. This hybrid work arrangement is subject to change at any time. Work hours are 8:30am-5pm Monday through Friday with occasional evening and weekend commitments to support Graduate School programs, events, and initiatives.

What You Need

We are seeking a team member who excels at problem-solving, has attention to detail, is organized, and can work well collaboratively and independently. Additionally, you will:

• Hold an Associate's degree with 4-6 years of relevant administrative experience or equivalent combination of education and/or experience with office and event management
• Display ability to effectively prioritize manage a high volume of work promptly and accurately
• Display ability to communicate clearly and effectively, verbally and in writing
• Have experience planning and implementing complex events and programs
• Demonstrate attention to detail through previous work experience
• Be fluent with using Microsoft Office (especially Excel, Word, PowerPoint, and Outlook) and Zoom
• Have experience in and/or demonstrate commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Have prior experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Be experienced with incorporating the perspectives of multiple communities, including communities of color.
• Have experience working with diversity, equity, inclusion, and wellbeing programs.
• Serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
• Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Bachelor's degree preferred
• Experience working with or in support of graduate and professional students and/or faculty
• Experience and competency using Qualtrics, Canvas, CollegeNet, PeopleSoft, WebFin2 (and/or comparable software and data and financial management systems)
• Experience contributing to and/or managing website content
• Experience contributing to and/or managing social media accounts for professional purposes
• Academic and/or applied background in DEIA (diversity, equity, inclusion, and access), higher education, student development, business, and/or other related disciplines
• Experience supporting the management of federal and foundation grant proposals and awards
• Experience developing and managing budgets for programs and events
• Familiarity with Cornell systems or other similar systems such as Canvas, PeopleSoft, Salesforce, CampusGroups, Workday, Eshop, Concur, Kuali Financial System

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role
  remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1 and two floating holidays. Learn more about holiday and accrued time off, visit: https://hr.cornell.edu/about/employment-policy-practice/employment-policies/time-and-leaves/holiday-and-accrued-time
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.

Visa Sponsorship is not available for this position.

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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.