Temporary Administrative Coordinator

The Administrative Coordinator* supports the Administration Department and Executive Team onsite at corporate headquarters in all aspects of providing quality reception functions, administrative services, and program-specific support.This role may additionally provide entry-level support to other departments in an administrative capacity as needed.

NOTE: This role is a full-time, temporary role with a possibility of becoming a regular, full-time role in the future. Work hours are 8am-5pm M-F.

Administrative Duties (100%):

• Greet persons entering the organization, determine the nature and purpose of visit, and direct visitor to specific destination or answer questions and provide information in a professional manner
• Monitor and operate telephone phone system to ensure that all incoming calls are being properly handled
• Maintain good relationships with customers, brokers and employees
• Type memos, correspondence or other documents as needed
• Create and send out Employee Function Announcements using appropriate email protocol and relevant electronic format
• Setup conference rooms for daily meetings and ensure overall cleanliness
• Perform light housekeeping duties; including but not limited to loading and unloading dishwasher, maintaining kitchen cleanliness, and overall cleanliness of entire office
• Check all chocolate bowls; fill or refresh as needed
• Assist as needed with office organization
• Office event planning (schedule caterers, set up conference rooms, provide admin assistance, and arrange dinner reservations)
• Assist with onboarding of new hires (create security badges)
• Maintain inventory of office supplies
• Deliver and stock incoming supply orders
• Check all copier and water stations and replenish supplies when needed
• Act as back up for receptionist located at other building as necessary
• Act as back up for the mail room as necessary (duties include: sort mail, scan/sort incoming shipments, deliver packages, process outgoing USPS and FedEx)
• Assist other departments as needed
• Perform other tasks as assigned