Field Compliance Assistant- NY

The Compliance Assistant is responsible for collecting data that improve center compliance. Works collaboratively assisting the centers' administrative teams by collecting, completing, tracking and ensuring all necessary forms follow the NY/NYC State requirements. Responsible for the organization and operation of the operations team systems while representing the company and the location positively to the community. Must maintain confidentiality regarding employee information and interact professionally with staff and other agencies.

• Distribute and collect - SCR, CBC and Medical forms to new and current employees.

• Set up employees with fingerprint appointment and provide fingerprint codes to current employees for renewal

  • Collect fingerprint receipts

• Submit SCR and CBC through a centralized system

  • Maintain submissions and provide any additional information

  • Once clearance is received, send a copy to the appropriate center

  • Enter into Division database

• Set up medical information in CityMD database for employee to obtain NY State Physical

• Monitor, and communicate to the centers when employees' medicals and fingerprints are due to expire

• Monitor, and communicate to the centers when employees' trainings are due to expire

• Monitor, communicate and collect from facilities when TCO's and Lead Water is due to expire

• Monitor, communicate and collect data for center license renewal submissions

• Monthly will allocate the CityMD charges to the appropriate centers

• Monthly will allocate the fingerprint codes given to the appropriate centers

• Monthly allocate CPR/MAT charges to the appropriate centers

• Deliver CBC for Ed. Director to Borough Office with Money Order

• Other duties as assigned

• Maintain all related files, data and documentation

• Collect, monitor, interpret and communicate process metrics to senior management

Receives general direction and exercises some independent judgement

Associate Degree - Business or related field - Required

Minimum of 2 year's experience in a similar role - Required

• High level of computer proficiency required to manage daily responsibilities which include knowledge of Microsoft Excel, Outlook, TEAMs and data entry

• Proven ability to learn and utilize proprietary software

• NY State ID (requirement to manage city/state portals)

• Ability to work in fast paced and highly dynamic environment and an ability to maintain high level of confidentiality is essential

• Strong problem-solving capabilities

• Must possess strong interpersonal, as well as verbal and written communications skills

• Strong attention to detail

• Demonstrated ability to handle multiple tasks

• 30% Travel Required

• Physical Demands:

  • Must meet state, federal and Bright Horizons' guidelines regarding immunizations, employment physical requirements, and required health and safety training and practices.

  • Must maintain mental and physical alertness and an appropriate level of energy to perform essential job requirements.

  • Ability to perform stationary (seated / standing) office work, including the ability to use and communicate by computerized devices and phones.

Compensation:

The hourly rate for this position is between $25.90-31.67. The pay range listed here is what Bright Horizons in good faith anticipates offering for this job opening. Actual compensation offers within this range will depend on a variety of factors including experience, education and training, certifications, geography, and other relevant business or organizational factors.

Benefits:

Bright Horizons offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical, dental, and vision insurance

• 401(k) retirement plan

• Life insurance

• Long-term and short-term disability insurance

• Career development opportunities and free college degrees through our Horizons CDA & Degree Program

Bright Horizons is accepting applications for this role on an ongoing basis.

Our people are the heart of our company. Because we're as committed to our own employees as we are to the children, families, and clients we serve, our collaborative workplaces are designed to grow careers and support personal lives. Come build a brighter future with us.

HAVING TECHNICAL ISSUES WITH YOUR APPLICATION?

Contact us at bhrecruit@brighthorizons.com or 855-877-6866.

Bright Horizons is dedicated to creating a workforce that promotes and supports diversity and inclusion. We provide equal employment opportunities to all individuals without discrimination. Bright Horizons complies with the laws and regulations set forth in the following EEO is the Law Poster: EEO - English and EEO - Spanish along with information on the Family and Medical Leave Act (FMLA) and Employee Polygraph Protection Act (EPPA).

Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the recruitment helpdesk at 855-877-6866 or bhrecruit@brighthorizons.com. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.