New 
Executive Assistant
 IES Communications | |
 United States, Arizona, Tempe | |
| 2801 South Fair Lane (Show on map) | |
 Feb 22, 2025 | |
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Key Responsibilities Administrative Support Manage daily calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Maintain a well-organized filing system, both physical and digital. Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Screen incoming calls, emails, and correspondence, and respond or redirect as appropriate. Project Coordination Assist in the execution of various projects by tracking progress, managing timelines, and ensuring deadlines are met. Prepare project reports and presentations as needed. Collaborate with team members across departments to ensure alignment and support for project goals. Communication Management Serve as the primary point of contact between the executive and internal/external stakeholders. Draft and proofread communications on behalf of the executive. Maintain strong relationships with key stakeholders, including clients, suppliers, and industry partners. Travel and Event Planning Coordinate complex travel arrangements, including flights, accommodations, and itineraries. Plan and organize company events, meetings, and conferences. Ensure all logistics are handled efficiently and within budget. Min USD $18.00/Yr. Max USD $20.00/Yr. Qualifications Qualifications Bachelor's degree in Business Administration, Communications, or a related field preferred. Minimum of 5 years of experience in an executive assistant or similar role. Exceptional organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to maintain confidentiality and handle sensitive information with discretion. High level of professionalism and a positive attitude. Capability to work independently and as part of a team. Key Competencies Attention to Detail Ensure accuracy in all tasks and activities. Maintain meticulous records and documentation. Proofread documents for errors and inconsistencies. Problem-Solving Skills Identify and resolve issues promptly and efficiently. Think critically and provide innovative solutions. Interpersonal Skills Build and maintain effective working relationships. Communicate clearly and concisely with diverse groups. Negotiate and manage conflicts constructively. Time Management Prioritize tasks effectively to meet deadlines. Manage multiple projects simultaneously. Adapt to changing priorities and demands. Minimum Years of Experience 2-4 License Required No Minimum Education High School Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8+ billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply
EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English Spanish #LI - Onsite | |