Position Information
| Posting Number |
PG194913TM |
| Position Number |
48SM46 |
| Position Type |
Temporary |
| Essential Job Duties |
Primary Purpose of Position
- Assist with students' record administration correspondence: download applications from GradWatch, assist with processing applications, prepare the required student academic records in a timely manner for awarding of degrees, and compile student data, including contact information.
- Assist with appointments and students as needed. Initiate temporary student hiring and student assistant hiring/rehiring. Assist with providing information for the processing of graduate appointments for RAs and TAs.
- Provide and administer financial transactions. Initiate small purchase vouchers, purchase order requisitions, marketplace orders, travel reimbursements, IDTs, JVs, and reconciliations on a regular basis and as a backup when needed. Pay tuition and fees under the sponsorship form.
- Serve as the property coordinator for the department.
- Serve as the department timekeeper for temporary employees, including the review and correction of temporary employee time sheets.
|
| Is Time Limited |
Yes |
| If Yes, Appointment Length |
|
Department Information
| Job City & State |
Raleigh, North Carolina |
| Department |
|
System Information
| Classification Title |
Temporary-Clerical |
| Working Title |
UTS - Temporary Business Services Coordinator at NC State |
Requirements and Preferences
| Work Schedule |
Monday - Friday, 8 AM - 5 PM |
| Other Work/Responsibilities |
Other Work/Responsibilities
- Process P-card transactions and handle P-card reconciliation.
- Reconcile the imprest account (Petty cash) account in the department.
- Liaise online to schedule and expand departmental distance education offerings.
- Assist the Director with workshops.
- Assist the Director with tasks as needed.
- May act as building liaison backup.
- Provide backup for the Department's main office and Executive Assistant - assisting faculty, students, and staff.
- P-card reconciler; submit marketplace orders and vouchers as needed.
- Backup for the program for financial transactions when their administrative assistant is unavailable.
- Assist with updating internal office policies and procedures to best practices.
- Perform other duties as assigned by the supervisor.
|
| Minimum Experience/Education |
1-2 years of experience in office administration, finance, or a related field.
- Experience in managing student records, processing financial transactions, or handling administrative tasks
- Experience with graduate student programs or student services in a higher education setting
- Knowledge of administrative tasks like reconciling accounts (e.g., P-card, petty cash) and handling purchases and reimbursements
|
| Department Required Skills |
Core Administrative & Organizational Skills |
| Preferred Years Experience, Skills, Training, Education |
Possess a blend of strong administrative, interpersonal, and technical skills and the ability to multitask
|
| Required License or Certification |
N/A |
| Valid NC Driver's License required? |
No |
| Commercial Driver's License Required? |
No |
Recruitment Details
| Anticipated Hiring Range |
$29.00/hourly |
Applicant Information
| Quick Link |
https://jobs.ncsu.edu/postings/215369 |
| AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |
|
North Carolina State University
$29.00/hourly
Feb 21, 2025