Admin Assistant 3

The Division of Neonatology within the Department of Pediatrics is seeking a highly motivated individual to fill a full-time Administrative Assistant 3 position, providing essential administrative support for the division. This individual will serve as a key administrative resource for two or more full-time faculty members and collaborate closely with three division administrators. This role is a critical point of contact for faculty, staff, and Neonatal Nurse Practitioners.

The ideal candidate must possess exceptional attention to detail and accuracy, particularly in data entry and documentation, as this role involves critical administrative tasks that directly impact the division's operations. The individual must be adept at communicating effectively via phone, in person, and through written correspondence. Key responsibilities include scheduling and coordinating meetings, managing calendars, taking detailed notes, and entering faculty and NNP service schedules into Tiger.

This role also requires handling financial responsibilities, such as reconciling purchases in Chrome River and managing a PCard for division-specific needs. The ability to prioritize tasks, data entry, adapt to changes, and meet last-minute deadlines is essential to succeed in this fast-paced environment.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience in data entry, with a proven ability to ensure accuracy and minimize errors.
• Proficiency in tools such as Smartsheets, Microsoft Office Suite, Banner, Tiger, and LoboMart.
• Experience in coordinating meetings, scheduling, and maintaining detailed documentation.
• Familiarity with working in an academic medical setting.

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Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.