Senior Administrative Assistant - Mellon Investments

Senior Administrative Assistant - Mellon Investments

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system we touch nearly 20% of the world's investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

About Mellon Investments:

Driving client outcomes through perspective, precision, and partnership. Mellon is a global leader in index management and one of the world's largest institutional index managers by assets under management. Since 1983, Mellon's dedication to precision and client partnership has gone beyond the benchmark. Our storied history of innovation can be tracked back to the 1970s to founders William Fouse and Thomas Loeb, who are widely recognized as pioneering developers and champions of indexing. Armed with perspective earned from 40 years of experience, Mellon manages money for many of the world's most sophisticated clients, proving that index investing requires an active mindset.

We're seeking a future team member for the role of Senior Administrative Assistant to join our team at Mellon Investments. This role is located in Pittsburgh, PA, and is a hybrid working role. This role will support the Chief Investment Officer for Mellon Investments.

In this role, you will be responsible for:

• Performing advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
• Scheduling meetings, preparing and distributing meeting agendas and minutes.
• Making travel arrangements and maintaining a calendar of appointments for assigned executive and team.
• Exercising autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
• Conducting a range of administrative assignments related to the smooth operation of the assigned executive and team's attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that may be sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.
• Undertaking special, diversified, longer-term projects requiring interaction with multiple teams. Could be expected to lead on projects related to administrative initiatives.
• Creating and disseminating draft/final draft correspondence, copies, files and processes related documentation.
• Conducting research, compiling analyses and summarizing information for reports and correspondences.
• Applying discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned executive and team.
• Developing, drafting or producing advanced memos, correspondence and reports on behalf of the office, assigned executive and/or team.
• Reviewing and analyzing complex data, assist with expense management and development of budgets, accounts payables/receivables on behalf of the CIO and team.
• Completing billing and expense activities, managing supply orders and resolving associated issues on behalf of the executive and team.

To be successful in this role, we're seeking the following:

• An experienced Senior Administrative Assistant who has supported senior leader(s) within a complex global business, preferably in financial services.
• Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• A team player who has a flexible approach and is proactive to the team needs.
• Excellent organisational skills and accurate record keeping skills are essential.
• Experience dealing directly with clients and services providers on a regular basis.
• The ability to be discreet and to deal with confidential and sensitive information
• Proficiency in Microsoft Office applications; intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets, etc.)
• A confident self-starter, adaptable with strong professional judgement.

At BNY, our culture speaks for itself. Here's a few of our awards:

• America's Most Innovative Companies, Fortune, 2024
• World's Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024
• "Most Just Companies", Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans. #LI-Hybrid