Finance Supervisor 1

#CA-SS

Reporting directly to the Finance Manager of the Department, this position is responsible for direct supervision of our Finance Analyst 3 position and our Purchasing Assistant AA 3 position. The individual independently organizes and determines work priorities to accommodate all deadlines for the incumbent and direct reports. Direct supervision of reports as well as review, approval and evaluation of their work is included in this position. Responsible for accurately maintaining extensive files, including back up documentation for all transactions by project, chart string, faculty, and/or division, and approving transactions submitted by direct reports.

Works directly with CAO and Finance Manger to assist with developing and implementing the annual operating budget for a large complex department with a $55M operating budget. The department receives and manages faculty FTEs (fund 13U00), and program COFI funds that function as grants. This position gathers and analyzes financial data from a variety of revenue and expense streams to prepare a comprehensive and accurate budget and uses financial data to make reasonable conclusions in daily responsibilities.

This position will provide oversight for the Department's business contracts and research various issues by analyzing data and making sound financial recommendations. Provides direct oversight of the daily financial operations of the Department for assigned areas. Additional responsibilities are to design and prepare timely financial and billing reports and special reports as needed. This position requires in-depth knowledge of University, Campus and UCDHS fiscal and accounting policies, procedures, practices and organization.

Apply By Date February 24, 2025 at 11:59PM; Interviews and recruiting process may occur at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• Demonstrated knowledge of and experience with accounting, purchasing, accounts payable, accounts receivable, payroll, personnel, equipment inventory and business management practices and procedures.
• Demonstrated experience using fundamental business management and accounting principles and standards of practice in a university academic department setting to operate with integrity, accuracy, and effectiveness.
• Knowledge and experience in budget preparation, analysis and forecasting with ability to control complex budgets and recognize potential problems.
• Demonstrated experience to maintain confidential records and disclose information legally and appropriately.
• Demonstrated analytical skills to analyze the Department's billing and collections activities. Ability to create billing and collections reports that track trends and identify problem areas.
• Knowledge of generally accepted accounting principles and University accounting policies and procedures. Knowledge of federal, state and other private grant budgeting process, financial reporting requirements and policies regarding use of funds.
• Knowledge of cost allocation methods.
• Knowledge of federal and private grant budgeting, financial reporting and policies regarding use of grant funds.
• Strong combination of analytical, technical, financial, human resources, and leadership skills, plus demonstrated excellent organizational skills and the willingness to assume responsibility readily, work independently with minimal direction, to plan, coordinate, direct and perform numerous/various tasks simultaneously and efficiently.
• Leadership and negotiation skills to motivate a strong interactive team approach among staff; to model an effective and appropriate professional approach and to facilitate conflict resolution related to personnel and business.
• Excellent communication and interpersonal skills necessary to communicate technical information and non-technical information clearly, concisely, and effectively to an audience, which may include UCDHS physicians, state and/or county physicians, UCDHS professional and non-professional staff, and other government agencies.
• Ability to provide and receive constructive criticism and feedback.
• Ability to work effectively under stressful conditions that may include, but are not limited to, heavy workload, conflicting priorities, and frequent interruptions, and short deadlines.
• Ability to communicate effectively and professionally both orally and in writing. Ability to establish and maintain good rapport with students, staff, faculty and co-workers. Ability to represent the Department in a professional manner.
• Ability to plan, anticipate operational needs, forecast deadlines, set objectives/goals, coordinate/delegate work assignments, facilitate program needs.
• Must display excellent organizational skills to determine and set workload priorities for himself/herself and others to enable timely completion of tasks. Ability to work effectively and independently under pressure with a minimum of direction
• Ability to effectively and efficiently work independently in an organized and self-directed manner. Ability to readily adapt to change. Ability to analyze problems, make decisions, initiate resolution for effective management of the financial administrative unit in the Department.
• Ability to analyze financial data and computer reports in order to draw meaningful conclusions. Ability to solve problems rapidly and to expedite jobs to accommodate research needs. Work with changing priorities and a demanding workload. Use independent judgment to make logical decisions.

Preferred Qualifications

• Bachelor's degree in Accounting/Finance preferred.
• Demonstrated knowledge and experience using an automated financial system (Aggie Enterprise, UC Path, Cognos, Aggie Expense) effectively to manage various funding streams in the role of both Account and Financial Manager.
• Demonstrated knowledge of and experience with UC or UCD: accounting, purchasing, accounts payable, accounts receivable, payroll, personnel, equipment inventory and business management practices and procedures.
• Demonstrated knowledge and ability to run Tableau reports and use Aggie Enterprise-Planning.
• Knowledge of strategic planning concepts to assess internal and external environments, trends and issues, establish the organizational vision, direction and goals, and the resources needed to achieve those goals.

Key Responsibilities

• 55% - Financial Analysis
• 20% - Staff Supervision
• 15% - Business Contracts, Billing, Collections, and Accounts Receivables
• 10% - Finance Department Mentor and Strategic Planning

Department Overview

The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: FINANCIAL ANL SUPV 1
• UC Job Code: 004623
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 hours
• Location: Ticon II (HSP088)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be able to work occasional overtime when required. Must maintain confidentiality.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks