Administrative Assistant / Data Analyst / Driving Messenger Supporting DEA

FSA
life insurance
United States, Arizona, Tucson
Feb 19, 2025
ProMinds Inc. (ProMinds) has over seven years of experience in providing best-in-class solutions in professional and administrative consulting. At ProMinds, we believe in working not for our clients but with them. ProMinds has a vacancy for a Data Analyst. In this role, you will be supporting the overall mission of the Drug Enforcement Administration (DEA). The DADM will act as the Assistant to the Supervisory Administrative Support Specialist. Provides administrative support to the Assistant Special Agent in Charge, Group Supervisors and Special Agents. Responsibilities Assists the Supervisory Administrative Support Specialist with Human Resources duties by onboarding and offboarding employees Reviews funding requests and submits to the Phoenix Field Division Assists in managing building facilities, creates work orders through MAS, schedules outside contractors for maintenance and repair, escorts any non-cleared contractors on site Assists the Property Custodian by tracking Accountable Property in the Unified Financial Management System; items include cell phones, laptops, electronic tactical equipment, and safes Assists Security Officer with credentialing, building access, security clearance, and building security Enter maintenance logs and gas receipts for agents' Government Owned Vehicles into fleet management database Input Time and Attendance and maintain T&A files for audit Maintain filing system and archive closed case files Order office supplies and organize supply room Receive and distribute mail and courier packages Back-up Receptionist to cover lunch and breaks. Greet visitors, answer and route incoming calls Receives, gathers, and organizes information from multiple sources. Ensures completeness of received information and reconciles inconsistencies. Accurately enters required data into one or more databases, documents, or spreadsheets. Establishes and maintains physical files. Keeps track of case file status in order to ensure compliance with established deadlines. Coordinates requests for additional information as needed. Selects relevant information form a variety of sources in order to prepare documents, reports, summaries, and replies to inquiries, ensuring accuracy and proper format of the information provided. Provides accurate and timely status updates. Performs other duties as assigned. Candidates currently living in a HUBZone strongly preferred. Click here to check whether your address qualifies. Requirements High School diploma or GED, Undergraduate degree preferred Possess a valid driver's license and have a safe driving record Ability to grasp and understand the organization and functions of the customer Meticulous data entry skills Excellent communication skills; oral and written Competence to review, interpret, and evaluate complex legal and non-legal documents Attention to detail and the ability to read and follow directions is extremely important Strong organizational and prioritization skills Experience with the Microsoft Office suite of applications (Excel, PowerPoint, Word) and other common software applications, to include databases, intermediate skills preferred Proven commitment and competence to provide excellent customer service; positive and flexible Ability to work in a team environment and maintain a professional disposition This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation Agency Overview The Drug Enforcement Administration (DEA) is responsible for conducting national and international investigations targeting global drug trafficking networks and drug-related terrorism involved in the illegal growing, manufacturing, or distribution of controlled substances appearing in or destined for illicit traffic in the United States. A component of DEA's strategic mission is the use of the Asset Forfeiture Program, implementing major investigative strategies against drug networks and cartels, resulting in significant seizure and forfeiture activities. Benefits Overview At ProMinds, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program.