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MS Program Coordinator (STDT SVC ADVISOR 2)

University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
United States, California, Davis
Feb 14, 2025
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Job ID
76287
Location
Davis
Full/Part Time
Full Time
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Job Summary

Under direct supervision of the Graduate Group Manager, and in collaboration with the Graduate Group Student Services team, administer the Master's program of a large and complex graduate group in the Department of Computer Science, including academic advising & counseling, graduate student events and outreach efforts. Provide administrative, and programmatic support for the M.S. Program. Responsible for providing comprehensive and complex academic advising for M.S. students; communicating and maintaining policies and procedures that ensure compliance with Graduate Studies rules, regulations and deadlines. Responsible for implementing Graduate Group events and activities, not limited to seminars/workshops, recruitment & admissions, outreach, and socials. Provide advice and guidance to diverse students, faculty, staff, alumni, applicants, and the general public regarding the Graduate Group Master's program. Act as a source of information and communication for Master's program current students and prospective applicants. As part of the Computer Science Student Services team, collaboratively participate in a team-based approach to student services and provide expertise and assistance in graduate services and other programmatic areas related to the Master's degree program.

Apply By Date
February 26, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

* Bachelor's degree in related area and /or equivalent experience / training.
* Experience using software programs (i.e., Microsoft Word and Excel) for word processing, maintaining databases, using time-management/scheduling calendars (i.e., Google Calendar), and learning new software applications.
* Experience in event planning and management. Skills to organize events at various levels of complexity and volume of attendance.
* Extensive customer service experience, and strong verbal and written communication skills.
* Strong interpersonal and customer service skills; effective verbal and written communication skills, and effective listening skills to interact positively and cooperatively with a diverse and dynamic University community. Writing, editing and proofreading skills to answer correspondence, write reports, make public presentations, and develop informational materials.
* Organizational and planning skills to manage multiple assignments/projects simultaneously with attention to detail. Skills and initiative to establish priorities, distribute efforts among tasks, and work effectively independently and as a team member. Ability to adapt to shifting priorities, meet deadlines and maintain a high level of productivity.
* Skills to recognize and handle difficult/unpleasant situations and/or individuals; to identify problems and needs and to make competent referrals and/or to develop solutions.

Preferred Qualifications

* Experience working in an academic setting.
* Experience planning academic, outreach, and/or social events in a university setting.
* Experience maintaining confidentiality of student/personnel records and applying federal and state FERPA and Information Privacy Act regulations.
* Familiarity with academic and social problems confronting students from diverse backgrounds in college settings.
* Knowledge of university degree requirements and advising systems to prepare student forms & applications, develop student academic plans, and guide/track students through academic planning.
* Knowledge of UC and campus resources and policies/procedures.

Key Responsibilities

* 55% - Advising and Counseling
* 20% - Outreach and Event Planning
* 15% - Admissions and Academic Services
* 10% - Program Administration

Department Overview

The Department of Computer Science is a large complex research unit, one of eight academic departments in the College of Engineering, and provides instruction and research within specialty areas of engineering. The Department has 43 faculty, 9 emeriti, 3 adjunct professors, 3 technical IT Support staff, and 14 administrative staff. The Graduate Group of Computer Science administers three graduate programs: B.S.-to-M.S, M.S. and Ph.D. with approximately 500+ graduate students and supports nearly 100 graduate group faculty. Faculty in the Graduate Group of Computer Science have primary appointments in multiple disciplines including Engineering, School of Medicine, Graduate School of Management, Molecular and Cellular Biology, Physics, Math, Sociology, to name a few. The Undergraduate program has over 1300 students within 2 programs (CS and CSE). The Graduate Group receives funding in excess of $4M, the Department Operational budget is in excess of $3M, and the faculty expenditures averages ~$6M. Computer Science has a large undergraduate student service component. CS teaches over 13,000 students per year (over 54,000 SCH) with students from various programs across campus.

POSITION INFORMATION

* Salary or Pay Range: $24.19/hr. - $43.44/hr.
* Salary Frequency: Biweekly
* Salary Grade: Grade 18
* UC Job Title: STDT SVC ADVISOR 2
* UC Job Code: 004574
* Number of Positions: 1
* Appointment Type: Staff: Career
* Percentage of Time: 100%
* Shift (Work Schedule): Monday - Friday 8:00am - 5:00pm (Individual work hours for the employee are negotiable, and determined by operational needs to ensure coverage)
* Location: Davis, CA
* Union Representation: 99 - Non-Represented (PPSM)
* Benefits Eligible: Yes
* This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

* Standing - Occasional Up to 3 Hours
* Walking - Occasional Up to 3 Hours
* Sitting - Frequent 3 to 6 Hours
* Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
* Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
* Bending/Stooping - Occasional Up to 3 Hours
* Squatting/Kneeling - Occasional Up to 3 Hours
* Twisting - Occasional Up to 3 Hours
* Reaching overhead - Occasional Up to 3 Hours
* Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

* Sustained attention and concentration - Frequent 3 to 6 Hours
* Complex problem solving/reasoning - Occasional Up to 3 Hours
* Ability to organize & prioritize - Frequent 3 to 6 Hours
* Communication skills - Frequent 3 to 6 Hours
* Numerical skills - Occasional Up to 3 Hours
* Constant Interaction - Frequent 3 to 6 Hours
* Customer/Patient Contact - Frequent 3 to 6 Hours
* Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

* UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
* Standard operating work hours: Monday - Friday 8:00am - 5:00pm. Individual work hours for the employee are negotiable, and determined by operational needs to ensure coverage. This position is hybrid (mix of on-site and remote work).
* On occasion, work extended hours and/or varied lunch hours as necessary.
* Vacation approval will be limited during the start of Fall term (September - early October) and again at the end of the Spring term (Late May - Mid June).

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

* This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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