Program and Administrative Coordinator, Program for Leadership & Character, Educating Character Initiative

Application Instructions:

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Job Description Summary

Job Description

Essential Functions:

• Use independent judgment and wisdom to support the Director and Educating Character Initiative team in the planning, coordination, and completion of projects and tasks.
• Manages the Director's calendar and correspondence; Coordinates the Director's travel and scheduling and provides administrative and strategic support.
• Supports the Director in managing important projects, partnerships, and relationships.
• Respond promptly to inquiries and effectively manage team correspondence for the Educating Character Initiative, including drafting emails, writing thank you notes, creating briefing materials for scheduled meetings, and scheduling meetings.
• Completes expense reimbursement and tracks spending for the Director and Educating Character Initiative team.
• Communicate effectively and regularly with the Director and the Educating Character Initiative team.
• Works with the Assistant Director of Partnerships to organize conferences, convenings, webinars, book clubs, and workshops for the Program and Educating Character Initiative.
• Supports grant reporting activities for the Educating Character Initiative Team.
• Oversee the program finances, approves expenses, and ensures alignment with budgets and policies for a $18 million grant-making initiative.
• Works closely with the Business Manager to prepare financial reports for the Director and team.
• Plans and coordinates in-person and virtual meetings for a community of over 1,200 members, ensuring seamless execution through effective scheduling, communication, and logistical support.
• Assists with other duties as needed.

Required Education, Knowledge, Skills, and Abilities:

• Bachelor's degree
• 3-5 years of direct experience as an Executive Assistant, Administrative Coordinator, Office Manager, or related role.
• General knowledge of executive administration and coordination.
• Exceptional self-management, organizational and time management skills, with the ability to efficiently organize workflow and adapt to changing demands.
• Careful attention to detail.
• Openness to feedback and a commitment to personal and professional growth and a demonstrated ability to update skill set on a continual basis.
• Ability to take direction, work independently, and work with others as part of a team.
• Good character, wise judgment, and a strong work ethic, along with the ability to high standards of professionalism.
• Demonstrated ability to:
• Work independently with minimal supervision with remote/hybrid team
• Anticipate and solve problems creatively.
• Be a constructive and cooperative member of a team.
• Navigate complex relational dynamics with a variety of stakeholders.
• Develop collaborative relationships with a wide range of people.
• Execute clear, personable, and professional written and verbal communication with a variety of stakeholders.
• Ability to manage and meet deadlines on multiple tasks with multiple teams while maintaining quality.
• High standards of professionalism and the ability to navigate a variety of social contexts.
• Commitment to the mission of the Program for Leadership and Character and a willingness to learn more about leadership and character development.
• Proficiency in Word, Excel, Adobe and Google documents.
• Ability to represent the Educating Charactive Initiative, the Program, and the University in a professional manner.

Preferred Education, Knowledge, Skills, and Abilities:

• Experience in higher education.
• 5 years or more of direct experience as an Executive Assistant, Administrative Coordinator, Office Manager, or related role.
• Remote meeting technology

.

Accountabilities:

• Reports to Assistant Director of Partnerships
• Responsible for own work.
• Budgetary responsibilities.
• Communicating with internal and external stakeholders in a manner that reflects the mission and vision of the Program for Leadership and Character and Wake Forest University.

Physical Requirements:

• Sedentary work primarily involves sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned.

Environmental Conditions:

• No environmental conditions

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.