Executive Assistant

The Department of Pathology & Anatomical Sciences

The Department of Pathology & Anatomical Sciences is seeking an Executive Assistant to provide essential administrative and operational support to ensure the department runs smoothly and efficiently.

Why Join Us?

As an Executive Assistant, you will play a vital role in the department's success by managing daily operations, coordinating logistics and serving as a key liaison between internal and external partners. This position offers an exciting opportunity to work in a fast-paced, intellectually engaging environment where your problem-solving skills and attention to detail will make a meaningful impact.

Key Responsibilities:

Department Operations & Coordination

* Direct and coordinate daily department operations, ensuring smooth workflow and efficiency.
* Serve as a resource person and liaison, facilitating communication between faculty, staff, and external partners.
* Identify and implement process improvements to enhance department efficiency and effectiveness.

Administrative & Logistical Support

* Manage calendars, meetings and travel arrangements, ensuring seamless coordination of schedules and events.
* Assist in preparing the department administrator and/or chair for meetings and presentations, anticipating information needs.
* Oversee routine administrative tasks, such as timekeeping, supply ordering, invoice processing and special projects.
* Maintain and update a Microsoft database for departmental records.

Communication & Documentation

* Draft and compose letters, acknowledgments and department correspondence on routine and sensitive matters.
* Ensure the accurate handling of confidential and complex information within the team.
* Support the department's myVITA coordination and annual faculty evaluation process.

Who We're Looking For:

* A Problem Solver - You excel at identifying challenges and finding innovative solutions.
* A Master Organizer - You thrive on planning, logistics and keeping operations running smoothly.
* A Team Player - You enjoy working with a variety of people and serving as a trusted resource.
* A Strong Communicator - You can explain complex information clearly and professionally.
* Detail-Oriented - You have a sharp eye for accuracy and efficiency.

Qualifications:

* Experience in executive-level administrative support, office management or a related role.
* Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Ability to multitask, prioritize and work independently in a fast-paced environment.
* Excellent written and verbal communication skills with a high level of professionalism.
* Strong ability to handle confidential information with discretion.

If you're looking for a rewarding career where your skills and expertise will make a meaningful difference, we'd love to hear from you! Apply today to become a part of our collaborative and mission-driven team.

Shift Type: Monday - Friday, 8:00 a.m. to 5:00 p.m.
Office/Administrative Hours: Yes - Position will have Office/Admin Hours
Flexibility for Alternative Schedules: No

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Years of Experience: 2-3 in comparable field
Niche Professional Interests: Niche Interest Areas
Additional Training: Highly versed in Excel and all Word products

Hiring Range: $18.50-$34.18/hr
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to filling out the online application please provide a Cover Letter and Resume.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.