Grant and Contract Administrator I

This position will support a set group of faculty in the Chemistry & Biochemistry department. This position is part of the department business office working in a team environment to meet the financial needs of CBC. Provides post-award services for research grant management; account maintenance/reconciliation. Serve as backup to Contract & Grant Admin II in their absence. Work as part of the purchasing, travel and reimbursement team. Hybrid work week may be available for this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Prepares monthly financial reports and provides account support for assigned group of faculty, which include federal and non-federal research grants, contracts, gifts, departmental state and designated accounts.
• Perform all day-to-day business functions on set accounts including, but not limited to, disbursements, monthly account maintenance and reconciliation, fund transfers, effort certification and cost share management.
• Act as liaison between PIs and the University to communicate and resolve issues that arise concerning expenditures.
• Prepares spending projections for all financial accounts to assist the faculty with making budget decisions.
• Keep up to date on all Research related policies.
• Review and approve daily transactions to ensure accuracy within University, Federal and nonfederal regulations.
• Conducts thorough review of award terms and conditions to ensure compliance.
• Reconcile cost-share accounts and adjust as needed to reflect appropriate labor distribution or related cost-sharing obligations are met. Ensure payroll distributions are accurate on all assigned accounts on a bi-weekly basis.
• Assist assigned faculty with the preparation of internal funding submissions, including budget construction, current and pending report, etc. Serve as primary point of contact between faculty and other admin units on campus to ensure that all requirement associated with submissions meet the required documentation.
• Work as part of the departmental purchasing, travel and reimbursement staff to process said documentation ensuring expenses are allowable and allocable to research and departmental accounts.
• Prepare and submit documents in both UofA and UofA Foundation systems.
• Ensure travel authorizations for assigned faculty are processed in a timely manner.
• Responsible for individual PCard usage, following PCard policies and staying within compliance as dictated by UofA policy. Participate as part of the PCard reconciliation team to ensure documents are processed accurately and in a timely manner.
• Check, review or prepare records, reports, form or other documents of various kids pertinent to assigned function(s).
• Draft correspondence, answer questions and make any adjustments within established limits.
• Analyze and resolve difficult problems or aid others as needed.
• Keep up to date on all Financial Services Office, Travel and Procurement/Contracting policies.
• Other duties as assigned.

KSA's:

• Knowledge of organizational practices.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Strong attention to detail.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience with Research Contract & Grants may be
  required.

• Previous UA or higher education research Grant and Contract experience preferred.
  
• Experience in research contract/grant management.
  
• Experience in higher education or government accounting and budgeting experience, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
  
• Experience with UA policies and procedures, and with UAccess Financials, Research, Employee, Analytics, and Student.
  
• Experience working with procurement procedures, including direct experience with federal, state, and University.
  
• Experience with budgeting and sponsored research accounting
  
• Experience with customer service.
  
• Experience in recording and compiling material for reports.
  
• Proficient experience with MS Office (Word, Excel, MS Outlook, etc.)
  
• Experience with effectively communicating, prioritizing and managing multiple tasks