Sponsored Programs Manager (Multiple Openings) (College of Medicine-Phoenix)

Do you have experience in Pre & Post Award Grant and/or Contract Management?

Are you interested in using your skills to support Clinicians and Research Faculty in Higher Education?

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our growing team as a Sponsored Program Manager (SPM). This position will support a portfolio made up of research accounts. To be successful this candidate must have strong grant and contract management, intermediate budget and financial administration skills and be able to perform complex budget and financial analyses.

The SPM will be responsible for assisting with budget development and management, maintaining monthly reporting, and working with managers and staff to provide business reporting support.

This job encompasses the management of research accounts across multiple department structures to include potentially working with finance, human resources, payroll, program development and overall administrative operations of assigned departments. Responsibilities include coordinating, standardizing, and improving research processes, policies, and procedures. The SPM will provide support and direction for admin/financial support staff and serve as a guiding authority for all research budgets within the assigned portfolio.

The SPM must be skilled in reviewing, interpreting and applying policy and procedures, managing multiple projects simultaneously, and working with short and competing deadlines. The individual in this position must possess strong analytical skills and attention to detail, and be committed to excellent customer service and support for all departmental stakeholders. The SPM is expected to perform assigned duties with minimal guidance and assistance, and to work closely with the College shared services teams. The SPM will ensure compliance of university, state and federal policies and procedures, and will have the responsibility of maintaining the fiscal and human resource/employee integrity for assigned departments.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Grant and Contracting Management:

• Oversee all post-award day-to-day budget, financial, operating and reporting activity.
• Track grant revenue and expenses to meet project deadlines and terms.
• Prepare required, operational, and special budgets.
• Provide support and direction for the Finance team and serve as a guiding authority for all grant/contract budgets.
• Review monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for.
• Ensure compliance of Sponsor terms & conditions and University, Federal, and State regulations.
• Work closely with Sponsor, University, Primary Investigators (PIs), and/or accountants to ensure relevant and appropriate activities are performed timely and accurately.
• Serve as a resource for PIs, lab personnel, and grant managers to answer questions regarding expenses and reporting.

Budget Management:

• Budget responsibilities include managing all funds for research (grant, contract, local, etc.) budgets, preparing monthly & quarterly financial reports, and analyzing established performance objectives and measures.
• Provide advanced level of support with the preparation and management of departmental operating budgets for research funding sources (grant, contract, local, etc.) based on trend analysis, forecasting, and guiding principles.
• Consult with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Advise department staff on financial matters when appropriate.
• Analyze research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.
• Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the university, college, and outside governing agencies.

Financial Management:

• Responsible for all financial management of research departmental accounts.
• Prepare or coordinate preparation of financial and administrative reports, and analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
• Review and analyze the needs of staff, capital equipment/improvements, supplies, and services for research related accounts.
• Serve as initial contact and manage the process for all research sponsored and non-sponsored projects financial contract needs, including working with University contracting services and department DO's, Deans, Department Heads, and Center Directors to ensure college financial agreements are in compliance and executed in a timely manner.

Department Support:

• Coordinate and perform day to day operational and administrative activities in support of research programs.
• Create and oversee complex record-keeping systems and databases. Analyze complex information related to program administration, and provide the information in reports and documents to PIs.
• Work cross-functionally with departments, their leaders, and administrators in the college and in the University to move research related objectives forward.
• Interacts and maintains liaison with PIs, staff, and outside/community agencies in facilitating research program objectives.
• In collaboration with the Department Administrative Lead, manage administrative issues and financial transactions for research projects, including management of P-Card use and documentation, disbursement vouchers, subject payment initiation, etc.
• Work with University Finance Department to ensure compliance in financial policies and procedures, and to ensure the financial transactions made were compliant with UA policies and procedures.

Knowledge, Skills, and Abilities:

• Knowledge of accounting principles, practices, principles, and procedures to include uniform guidance.
• Skill in preparing detailed reports on a timely basis.
• Strong project management skills.
• Ability to maintain sensitivity with confidential information.
• Possess excellent written and verbal communication skills.
• Ability to multi-task in a fast-paced environment, and in a professional manner.
• In depth knowledge of and the ability to develop standard operating procedures, compliance forms, and tracking documents.
• Proficient knowledge in Microsoft Suite (Word, Excel, and Outlook).
• Professional demeanor and regard for confidentiality and handling sensitive information in a discreet manner.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

• Bachelor's degree in Business Administration or related field of study.
• At least 3 years of higher education or government accounting and budgeting experience for research, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc.).
• Demonstrated experience managing grants, contracts, and other research agreements.
• Demonstrated experience with quality process management and improvement.

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).