Front Desk, Administrative Assistant

Provides general administrative functions and assistance, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, and analyzing data.

University Facility Services at the University of Arizona consists of over 700 employees and teamwork is our strength. UFS services over 13 million square feet of campus-keeping the grounds beautiful, classrooms clean and all utilities moving through the campus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Daily Duties:
Utilize internal tracking system for daily recycling/dumpster requests, process recycling partner requests from customers into portal, answer main UFS phone line and route customers to appropriate parties, answer call-in line, check MS Teams for dispatch request routed from work control, create and distribute daily call in log to enter into payroll and document, customer follow up, service request dispatch email and print, maintain/assist with copy room area, respond to customer emails/web requests, distribute mail, assist with administrative tasks for PM's/Supervisors, and manage room reservations.

Weekly Duties:
Track uniforms budget, custodial invoices, waste removal partner invoices, update budget spreadsheets, and aging reports.

Monthly Duties:
Invoicing for recycling customers throughout campus. Documentation of customer information, submit/track credit request to outside partners and accounting.
Create reports to be sent to leadership and relevant parties such as: material requests, inventory reports, budget report, attendance reports, temp agency partners invoicing, birthday cards, anniversary certificates, training sign in sheets, temp trainings, classroom checklists, and key logs.

Monthly Duties:
Invoicing for recycling customers throughout campus. Documentation of customer information, submit/track credit request to outside partners and accounting.
Create reports to be sent to leadership and relevant parties such as: material requests, inventory reports, budget report, attendance reports, temp agency partners invoicing, birthday cards, anniversary certificates, training sign in sheets, temp trainings, classroom checklists, and key logs.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Previous experience in a college/university setting.
  
• Previous experience working as a receptionist.
  
• Previous experience in a customer service.