Community Events Coordinator

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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1. Event Planning & Logistics Management

• Plan,
  develop, and coordinate logistics for Arizona Public Media (AZPM) events
  and activities.
• Serve
  as the primary liaison between AZPM and community programs, research
  initiatives, and external partners.
• Secure
  resources for events, including venues, vendors, promotional materials,
  signage, staff, and volunteers.
• Manage
  day-to-day operational demands and resolve logistical challenges to ensure
  successful event execution.

2. Event Operations & Customer Engagement

• Process
  event-related transactions and maintain accurate financial records.
• Collect
  and analyze data to evaluate the effectiveness of events, programs, and
  community impact.
• Manage
  on-site event logistics, including guest registration, customer inquiries,
  and volunteer coordination.
• Direct
  complex issues to the appropriate personnel or management for resolution.

3. Event Marketing & Communication

• Coordinate
  the creation and distribution of promotional materials for events.
• Review
  and proofread marketing content to ensure consistency and accuracy.
• Communicate
  with clients and partners to confirm event details, assess service needs,
  and provide updates to management.
• Assist
  in designing visual assets and maintaining content on the department's
  website.

4. Staff Supervision & University Representation

• Supervise
  and schedule a team of part-time, seasonal student employees.
• Represent
  the University at select events, including those requiring travel,
  evening, or weekend commitments.
• Ensure
  all event materials align with University branding and quality standards.
• Perform
  additional duties as assigned.

Knowledge, Skills, and Abilities (KSAs)

• Strong verbal and written communication skills to engage effectively with customers, stakeholders, and colleagues. Ability to maintain responsiveness, accountability, and professionalism in all interactions.
• Ability to develop creative and practical solutions for event-related challenges, ensuring smooth execution.
• Proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign) to create and modify event materials. Ability to develop and deliver marketing and communication materials aligned with branding guidelines.
• Skilled in using project management tools and database applications to track and execute event logistics efficiently. Ability to oversee vendor coordination, outsourcing, and timeline management.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience scheduling and organizing complex event logistics.
• Experience monitoring and processing data and transactions.
• Experience providing customer service and support.
• Experience in public media or not-for-profit organizations.
• Experience overseeing or providing direction to staff and/or volunteers.
• Experience in designing for both hybrid and in-person events.