Administrative Assistant

Research Development Services (RDS)

Research Development Services (RDS) facilitates effective collaborations between researchers and funders to bring about meaningful discoveries, critical innovation, and real-life impact.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties &
responsibilities:

• Responsibilities
  include tasks such as front desk management - greeting department visitors and
  addressing concerns promptly. managing calendars, travel arrangements,
  preparing meeting documents, assisting with event/meeting organization and
  other general office duties as assigned.
• Processes PCard
  purchases and reconciliation, travel, reimbursements ensuring all documents are
  submitted in a timely fashion according to deadlines and process
  reimbursements. Submit help desk requests
• Arrange meeting
  rooms and maintain the conference room and the conference room calendar-
  Arrange meeting rooms and maintain the conference room and the conference room
  calendar-
• Sets up Zoom,
  technology and other audio-visual aids; anticipates and prepares background
  materials as needed in collaboration with others; makes necessary travel
  reservations and itineraries.
• Additional duties
  may be assigned.
  
  

Knowledge, skills
& abilities:

• Excellent knowledge
  of office and administrative procedures and policies
• Proficient with
  Microsoft Office Suite, especially Outlook email and calendaring, Zoom, Doodle
  Poll or other similar applications
• Exceptional
  organizational skills: detail-oriented, able to prioritize strategically, and
  effectively juggle multiple projects simultaneously
• Excellent verbal and
  written communication
• Ability to
  effectively communicate
• The use of sound
  judgment and the ability to distinguish priorities are important
• Working well with
  moderate supervision and within a team

• High school diploma or high school diploma equivalency is required and a minimum of 3 years of relevant experience, or equivalent combination of education and work experience.