Administrative Assistant II

The Opportunity:

UCF's College of Sciences and College of Engineering and Computer Sciences Finance Business Center seeks applications for an Administrative Assistant II! This Administrative Assistant II position will provide administrative support to the College of Sciences (COS) and College of Engineering and Computer Sciences (CECS) Finance Business Center, Academic Services, and COS Dean's office.

We are looking for candidates who excel in customer service to provide support to the Director and assist with day-to-day office tasks.

Responsibilities:

• Provide administrative support to Senior Budget Director for the College of Engineering and Computer Sciences and the College of Sciences. This includes managing their calendar to ensure regular standing meetings or committee meetings are maintained and arranging ad-hoc meetings.

• Provide general office support which includes assisting the Executive Assistant manage the front desk. Act as back-up for Executive Assistant.

• Update information published on COS and CECS Finance Business Center websites using WordPress. This includes updating the names of individuals in the business centers, updating procedures and forms, and any notifications that need to be sent to faculty and staff.

• Maintain space assignments for the COS and CECS Finance Business Center staff. This includes taking request to change the days an individual is in the office versus working remotely.

• Process security authorization requests, maintain the database of information for secure student records access, and audit access on at least an annual basis. Requires maintenance of confidential employees and student information.

• Maintain space assignments for the COS and CECS Finance Business Center staff. This includes taking request to change the days an individual is in the office versus working remotely.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

We welcome applicants with any of the following experience:

• Experience in a customer service role, demonstrating professionalism and strong interpersonal skills, particularly in face-to-face interactions.

• Experience in an office or administrative support role.

• Experience in an educational setting, with a preference for higher education.

• Comfortable using technology on a regular basis; experience with Microsoft Office Suite, WordPress, Outlook.

• Excellent communication skills, including written, oral, and interpersonal communication.

• Strong attention to detail and organizational skills.

Additional Application Materials Required:

In addition to your application, please include a cover letter and resume.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.