Administrative Support Specialist

North Carolina State University

$ 34,602 - $ 58,870

United States, North Carolina, Raleigh

Feb 13, 2025

Job Posting Information

Posting Number	PG194462SP
Internal Recruitment	No
Working Title	Administrative Support Specialist
Anticipated Hiring Range	$38,000 - $42,000
Work Schedule	Hours are from 8am -5pm Monday - Friday (40 hours per week). Overtime may occasionally be required, based on the needs of the department.
Job Location	Raleigh, NC
Department	Transportation
About the Department	North Carolina State University Transportation Department (NC State Transportation) is a receipts-supported auxiliary within the Office of Finance and Administration responsible for parking and transit services, managing 20,000 parking spaces, maintenance and operation of 10 parking decks, enforcing parking regulations, parking citation review and appeal and administration of a 10-route transit system serving over 2.7 million riders per year.
Essential Job Duties	The Administrative Support Specialist in the Department of Transportation is responsible for managing the department's database system, ensuring the integrity of financial transactions, and supporting key accounting functions. In this role you will assist with maintaining the accuracy and efficiency in transportation operations by auditing payments, reconciling records, and assisting with procurement and compliance tasks to keep daily operations running smoothly. Key Responsibilities include but are not limited to: Maintain and audit the department's database system, scanning documents and performing data entry, ensuring accuracy and reliability Review daily transactions, verify purchases under $5,000, and reconcile coupon validations Oversee facility billing and monitor departmental utility expenses Approve and order departmental supplies using marketplace vendors Serve as a backup for Accounts Payable and Receivable, handling journal entries, purchase vouchers, and requisitions Support IT staff with annual computer inventory, conduct monthly PCI and credit card equipment verification, and assist with mailing ticket billing statements You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. Some of these opportunities will be cross-training in accounting functions to assist others in daily tasks and special projects as needed. Additionally you will get to learn how to use NC State Transportation's parking software, AIMS, as well as all of the University's accounting systems. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	Comfortable using a computer and learning department-specific software, including transportation database management and financial systems. Experience with or willingness to learn Microsoft Excel and the Wolfpack reporting system. Accurate data entry skills with strong attention to detail. Ability to manage multiple tasks and maintain organized records. Willingness to learn accounting principles, state guidelines for record retention, and audit documentation requirements. Ability to identify and resolve discrepancies in financial records.
Preferred Qualifications	Familiarity with using PeopleSoft Financials Proficient in Microsoft Excel and Google Sheets
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	02/12/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	02/19/2025
Notice to Applicants
Special Instructions	In addition to your application, please submit a resume and cover letter. Applicants may also submit the contact information for professional references. Please make sure that the work history listed on your application is identical to the work history on your resume.

Position Details

Position Number	00061431
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Journey
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN06
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	424001 - Transportation
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.