Art Therapy Clinical Coordinator - Full time - DC

Minimum Education
Bachelor's Degree Post Bachelor's degree (Required)
Master's Degree Post Master's degree (Preferred)

Minimum Work Experience
6 years Minimum of at least 6 years clinical experience in a complex medical setting or similar, supervisory experience (Required)

Required Licenses and Certifications
Licenses based on discipline or clinical background (Required) Certification based on discipline or clinical background (Required)

Functional Accountabilities
Required Skills/Knowledge

• Advanced interpersonal skills with ability to communicate and collaborate with patients and families, medical professionals, hospital staff, etc; meeting personal needs of individuals to build trust, encourage two-way communication and strengthen relationships.

• Ability to apply in-depth professional knowledge and expertise in own discipline within the broader medical field and hospital environment

• Ability to work in a fast-paced environment, managing multiple tasks simultaneously, utilizing critical thinking and problem-solving skills

• Ability to comfortably work with internal and external customers from diverse social, cultural and educational backgrounds.

• Ability to identify and work collaboratively with diverse teams to achieve goals.

• Ability to listen, be empathetic, motivate and follow-through, and eager to seize challenges and resolve issues

• Demonstrated leadership in current position, supervisory skills

• Adaptability - maintaining effectiveness when experiencing major changes in the work responsibleness or environment; adjusting effectively to change by exploring the benefits of trying new approaches and collaborating with others to make the change successful.

• Diversity and Inclusion - being sensitive to culture diversity, race, gender, and other individual differences in the workforce; recognize the value of diverse perspectives and experiences and fosters a work environment reflective of the community at large.

• Effectively managing one's time and resources to ensure that works is complete efficiently.

Direct Patient Care

• Work with patients, families, and staff to understand the needs of assigned inpatient and outpatient population in relation to an art therapy program

• Meet individual patients and families to explain art therapy program, invite participation and answer questions.

• Assess individual and/or group needs and identifies goals based on assessment.

• Develop plan for art therapy interventions for individuals and groups.

• Designs and provides individual and group art therapy interventions and evaluates outcomes.

• Timely document of interventions in patient medical record according to standards developed for art therapy documentation.

• Obtain and maintain an age-appropriate and safe selection and quantity of supplies, equipment, and other materials for program

• Prioritizes own caseload daily in order to meet both patient, supervisory, and departmental needs

• Participates in the weekday, weekend, and on-call rotation, as assigned

• Regularly maintains patient care documentation in accordance with standards

• Demonstrate the ability to respond to multiple demands at once and prioritize and delegate appropriate tasks to facilitate efficient and safe patient care.

• Exhibit ethical and professional responsibility to contribute to patient care, customer service, teamwork and professionalism.

Patient Experience

• Fosters environment for patients and families to feel heard and understood, anticipates patient and family needs, and ensures needs are met.

• Collaborates with service line team and other professionals to provide activities, special visitors, events, and entertainment to patients and families hospital-wide

• Supports and chaperones special visitors to assigned areas of hospital

• Assists service line team, assigned area of hospital, and/or department with intake and distribution of donations of toys and other items

Interdisciplinary Collaboration

• Collaborates with interdisciplinary healthcare team in order to provide optimal/well-coordinated care and advocate for patient and family needs

• Uses formal and informal methods of communication to share assessments, interventions, and evaluations, as appropriate

• Maintains communication with interdisciplinary team members to coordinate care and engage in consultation regarding patient care

• Provides referrals to internal or community resources for patients and families as needed

• Actively work to integrate art therapy programs with other psychosocial services and within the medical team/organization.

• Work with other hospital programs to ensure well-coordinated care for patients and families.

• Work with relevant departmental and hospital staff to address patient or systemic problems that arise.

Program Development & Promotion

• Provides clinical supervision to students/interns and new staff through experiences, instruction, mentorship and feedback.

• Provides training, supervision, and feedback, and facilitates patient interaction to volunteers.

• Presents in-service trainings on role and impact of art therapy to departments or assigned areas, increasing understanding of importance of service

• Adheres to budget set and outlined by Manager/Director

• Manages resources of assigned area of art therapy team and hospital and ensures consistent supply of resources.

• Design systems and measures to evaluate the effectiveness of program.

• Maintain organized records, statistics, and surveys of the program.

• Develop, update, and implement appropriate materials to promote the art therapy program.

• Continue evaluation, development, and design of measures to evaluate the effectiveness of the art therapy program.

• Participate in setting goals and priorities for the art therapy program.

• Evaluate and update appropriate documentation standards to reflect art therapy assessments and interventions.

• Orient, train, supervise and evaluate new staff and students/interns, as assigned

• Assist with activities to fund the program (grant-writing, support fundraising events/activities)

• Participates in research projects related to art therapy activities and interventions.

• Works with public relations, marketing, communications, foundation, and other hospital departments to promote the program internally and externally, as appropriate.

• Attends and participates in opportunities that complement and enhance professional development.

Professional Development

• With Manager/Director, establishes annual goals and independently works to meet those goals.

• Participates as member of assigned area or department committees as deemed appropriate.

• Further enhances the field of art therapy and understanding of the profession by supporting and participating in hospital initiatives

• Develops and maintains professional skills and knowledge by attending seminars, workshops, conferences, etc.

• Assumes accountability of continued professional growth and shares learned knowledge and skills with colleagues.

• Maintains a willingness to learn and openness to new ideas and practices

• Identify team and department education and training needs

Daily Operations

• Create and maintain a climate which stimulates professional growth and development by providing personal and professional mentoring and support to all staff and students.

• Participate in auditing/evaluation of documentation of others: identify areas for improvement

• Identify, report and resolve unit/area problems/issues or conflicts with patients, families and staff, keeping manager aware of results.

• Ensure compliance with all regulatory standards.

• Participate in monthly leadership meetings

• Responsible for scheduling unit staff in accordance with master scheduling, collaborating with staffing pattern changes, FMLA, vacancies and holidays

• Identifying and understanding problems and opportunities by gathering, analyzing and interpreting quantitative and qualitative information; choosing the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions taking the action that is consistent with available facts and constraints and optimizes probable consequences.

• Coordinate the ordering and securing of supplies and equipment, as needed

• Demonstrate knowledge and implement patient safety and quality improvements

Supervisory and Leadership Skills

• Provide clinical supervision to art therapists, as assigned

• Develop, evaluate, and update required departmental orientation, in services and trainings.

• Monitor and ensure art therapy group compliance with employee based organizational requirements.

• Manage; assist in coordination of large-scale departmental initiatives such as LEAN, discipline appreciation/celebration, education and training for MD, RN or other hospital staff.

• Responsible for completion of annual performance check-ins for art therapists, as assigned, under the direction of Manager/Director

• Assist in coordination of recruitment and selection process for the assigned location(s) and participates in final hiring decision.

• Precept / supervise new employees

• Collaborate with other clinical coordinators and manager to facilitate and oversee new hire orientation and onboarding process.

• Participate in hospital work groups or on hospital committees to represent art therapy practice.

• Implement staff recognition programs at the unit/program level in collaboration with leadership.

• Assist the Manager in providing guidance to staff and may cover for the Manager in his/her absence.

• Continually reviews and evaluates individuals' practical application of knowledge, skills, providing additional training as required

• Assures appropriate and completed documentation of staff

• Supports leadership decisions and initiatives in a positive manner

• Actively participate in policy and documentation revisions/creations

• Participates in reviews of staff and gives constructive feedback through timely participation in evaluations

Organizational Accountabilities
Organizational Accountabilities (Staff)
Organizational Commitment/Identification

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance