Assistant Director, Special Events

University of Georgia

retirement plan

United States, Georgia, Athens

Feb 12, 2025

Posting Details

Posting Number	S13193P
Working Title	Assistant Director, Special Events
Department	DAR-Office of Special Events
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	Division of Development and Alumni Relations The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities. Office of Special Events The mission of the Office of Special Events ( OSE) is to design, develop and manage special events that showcase the University of Georgia's excellence and promote advocacy and support for its programs.
College/Unit/Department website	https://give.uga.edu/ and https://dar.uga.edu/ and http://dar.uga.edu/special_events/
Posting Type	Internal (PEP)
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	8:00am-5:00pm; Must be willing and able to work evenings and weekends as necessary
Advertised Salary	Commensurate with qualifications and experience
Posting Date	02/10/2025
Open until filled	No
Closing Date	02/14/2025
Proposed Starting Date	03/17/2025
Special Instructions to Applicants	This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position. You must be a current employee of The University of Georgia to be eligible for this position.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	External Affairs Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	At least 8 years of experience in coordinating institutional, presidential, or high-level events. Working knowledge of UGA policies and procedures and UGA Foundation policies and procedures. Progressively responsible experience working in a fast-paced environment.
Position Summary	The purpose of this position is to collaborate with the Executive Director and Director with providing management, leadership, and guidance within the Office of Special Events. Coupled with the position holding autonomous responsibility for the strategic development, coordination, and facilitation of distinct events assigned particularly to the incumbent, the position advises and counsels other Event Managers within the department with event protocol, development, and facilitation from conception through implementation. Additionally, this position staffs the UGA President at events as well as leads committee meetings with units across campus. Performance of this position impacts relationships between UGA, event attendees, and UGA donors.
Knowledge, Skills, Abilities and/or Competencies	Professional experience in an office setting People management skills Excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of persons at all levels of management within and external to a university environment Excellent organizational abilities and be able to work effectively in a fast-paced environment Ability to provide solutions Proficiency in Microsoft Word, Excel, and Outlook Proficiency in planning, organizing, and prioritizing multiple tasks Collaboration skills Demonstrates a commitment to outstanding customer service Exhibits behavior that supports the mission, vision, and values of the University of Georgia Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct Additional Division Expectations: Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment. Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands	Travel in and out of state when necessary Work nights and weekends as events require Work in a standard office environment Sit and work at a computer workstation for extended periods of time Work using electronic mail, telephone, face-to-face discussions, paper form correspondence Communicate effectively in writing, speaking, and listening Organize and establish priorities; Remember detail; multi-task Lift and/or move up to 25-30 pounds Walk, stand, stoop, lift, kneel, climb Setup displays and decorations at remote locations
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Strategic development, coordination, and facilitation of distinct high level complex institutional events. This includes autonomy in making final decisions regarding budget, vendors, programming, and all event logistics. The position works with all university units and requires extreme attention to detail.

Coordinates and facilitates events hosted by the President and other Senior Administration both locally and nationally. Staffs the President at events.
Conduct briefings with the President and briefing other Senior Administrators.

Percentage of time

Duties/Responsibilities

Serve as part of the office leadership team.

Train and advise Event Managers and administrative staff.
Manage event timelines and templates used by entire unit for event production and schedules.
In coordination with office leadership, manage the quality control of items produced by administrative staff, student staff, and vendors that represent events and the University.
Manage operational and maintenance needs at the Wray-Nicholson House for presidential events.
Create and maintain policies, procedures, and an operations and usage manual for the Wray-Nicholson House.
Assist in communicating with the staff at Wray-Nicholson regarding operations, maintenance, and work schedule.

Percentage of time

Duties/Responsibilities	Collaborate with the Executive Director on special projects that involve complex and independent thinking.
Percentage of time	10