Business Operations Coordinator

University of Georgia

retirement plan, remote work

United States, Georgia, Athens

Feb 12, 2025

Posting Details

Posting Number	S13188P
Working Title	Business Operations Coordinator
Department	Ecology-Odum School of Ecology
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday thru Friday 8AM to 5PM This position does not offer the option for remote work.
Advertised Salary	$52,000+
Posting Date	02/03/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	02/28/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Business Operations Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This incumbent will assist the Odum School of Ecology's Business Team with purchasing and payment transactions.
Knowledge, Skills, Abilities and/or Competencies	Knowledge of purchasing, accounts payable, UGA Financial Management System, and/or the UGA Foundation.
Physical Demands	Sit at computer, lift and move small boxes of files and typing.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

PAYMENTS:

Collect documentation and information needed to submit payment requests or UGA Foundation Check Requests; submit payment and check requests; monitor the payment status of all submissions and communicate payment statuses to original requestors/end users.
Assist event planning committees and study away program directors with payments.
Serve as the first point of contact for all payments for the Odum School.
Ensure that all applicable payment policies and procedures are followed and that transactions are processed in a timely manner.
Advise Chief Business Officer of issues proactively.
Research and develop actions plans toward resolution of issues.

Percentage of time

Duties/Responsibilities

PURCHASING:

Review and/or create carts in UGA Mart; assign financial/chart string information to carts; submit carts in UGAmart and monitor the status of all orders submitted.
Serve as the first point of contact and purchasing liaison for all purchases at the Odum School, including events and study away programs.
Review purchasing needs and make informed recommendations to end-users regarding appropriate purchasing methods.

Percentage of time

Duties/Responsibilities	REIMBURSEMENTS AND TRAVEL: Review and approve travel authorizations and expense reports on behalf of the Odum School of Ecology. Serve as the primary point of contact for travel and reimbursement related questions. Review end-user needs and develop action plans toward resolution of issues.
Percentage of time	30

Duties/Responsibilities

BUSINESS OPERATIONS FACILITATION:

Stay informed of changes in UGA/USG policies and procedures and provide guidance to employees, specifically in regards to purchasing, accounts payable, travel, and reimbursements.
Attend and engage with various meetings such as Team, staff, School, and/or University-level
Attend Learning and Development courses and various webinars.
Attend trainings as needed attend conferences as financial representative.
Regularly attend OneSource Status Calls, webinars, and trainings.
Other duties as assigned, including, but not limited to, research for special issues and assisting with special projects as directed by the Administrative Financial Director.
Collaborate and contribute to business team for process, procedure, and protocol improvements and changes. Cross-train alongside other members of the business team.

Percentage of time