Health & Safety Coordinator

Job Summary

Incumbent works with immediate supervisor to ensure the organization's compliance with Occupational Health and Safety Administration (OSHA) standards. The main goal is to ensure a safe working environment and reduce or prevent injuries, hazards, dangers, and accidents for visitors, members, patients and UAII staff. Additionally, will assist with overseeing the development, implementation, maintenance of, and adherence to privacy policies and procedures regarding the safe use and handling of protected health information (PHI) in compliance with Federal and State HIPAA regulations.

Job Duties & Responsibilities

• Work with supervisor to recommend, prepare, implement OHS policies and procedures, including updates (i.e., Emergency Preparedness Plan, Disaster Recovery Plan, and Business Continuity Plan).
• Prepare and analyze the monthly, quarterly, and annual incident reports accordingly; ensure proper and timely completion of workers compensation administration, including WC forms and annual OSHA reporting requirements; works with the broker contact to ensure all locations have their report data posted per guidelines.
• Administer employer incident, accident, and injury reporting, including follow-ups for all such incidents in a timely manner; develop a workflow and educate management and employees regarding the process.
• Per accreditation standards, and under the guidance of the supervisor, establish, and act as the chairperson for the 'Health & Safety Committee', ensuring program participation and accountability for all UAII programs; including preparation of meeting agenda, maintaining minutes, and distributing information to committee members.
• Through the guidance of the supervisor and clinical director, participate in all Quality Assurance Improvement activities to ensure overall clinical safety compliance. Serve on any QAPI committees and participate in QAPI/clinical audits as necessary,
• Coordinate with programs and designated staff to ensure protocols for health and safety matters are aligned with UAII policies and procedures, and OSHA standards.
• Verify all programs have the necessary emergency requirements in place and are up to date; including, but not limited to fire safety, emergency exits, floor plans, fire extinguishers and elevator permits are current, after hour/weekend emergency contacts are available.
• Work with HR to administer new employee onboarding training for OSHA-related health and safety standards.
• Works with the supervisor to maintain familiarity with any health and safety matters to assess risk management needs, along with ensuring preventative measures are followed based on county, state and federal law.
• Work with all programs to ensure First aid/CPR certifications and other required trainings are current for all employees needing certification; earn First Aid/CPR instructor certification to conduct in-house training for employees who are required to maintain this certification.
• Create and maintain a primary document to track all Health and Safety orientations, inspections, drills, training, etc.
• Ensure all employee-related documents (i.e., training certifications/licensing, checklists, reports, etc.) are provided to Human Resources for the official personnel file.
• Develop and maintain educational resources for patients, community members and staff to help minimize/reduce/prevent workplace accidents and injuries.
• Conduct annual training for all UAII employees as required by various program & grant regulations; including new hire Health and Safety Orientation, and other related training topics.
• Assist with arranging for ergonomics reviews/recommendations for employee workspaces, etc.
• May assist with additional training activity for the HR department, as related to accreditation guidelines for annual and regular training needs involving health and safety at UAII.
• Prepare and present reports on accidents and violations and determine causes and submit them to supervisor on a monthly basis.
• Perform other related duties as assigned by the supervisor
• Lead, guide and direct, facility and employee Community Emergency Response Team(s) and practices, ("CERT")

Minimum Qualifications (Education & Experience)

• High School Diploma or equivalent, and
• Four (4) years' experience in such areas as fire prevention, environmental health, industrial hygiene, clinical safety and/or safety; OR
• Associate's degree in environmental health or related field, and
• Two (2) years of experience in such areas as fire prevention, environmental health, industrial hygiene, and/or safety.
• Certificate in occupational health and safety, such as a 30-hour OSH Training course in General Industry Safety and Health (must be completed within one year in position).
• First Aid/CPR Instructor certification (must earn certification within one year in position).
• Current CA Driver's License.
• A combination of experience, education, and training may substitute for degree requirements on a year for year basis.

Preferred Qualifications (Education & Experience)

• Bachelor's degree in environmental health or related field.
• Four (4) years of experience in such areas as fire prevention, environmental health, industrial hygiene, and/or safety.
• Experience working with the American Indian/Alaskan Native community.
• Experience working with nonprofit organizations, community groups, and performance-based government contracts.
• HCCA CHC or IAPP Certification

Necessary Knowledge, Skills, and Abilities

• Knowledge of OSHA regulations, as well as UAII standards, and other pertinent rules and regulations, and reporting requirements.
• Knowledge of legislation and procedures.
• Knowledge of potentially hazardous materials or practices.
• Knowledge of conducting data analysis and reporting statistics.
• Knowledge of safety management information systems.
• Knowledge of Indian Self-Determination and Education Assistance Act (PL93-638).
• Knowledge of Title V of the Indian Health Care Improvement Act (PL 94-437).
• Knowledge of the Affordable Care Act (PL 111-148).
• Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) cultures and lifestyles and work effectively with AI/AN population.
• Effective oral and written communications skills with sensitivity to lifestyles of targeted participants.
• Skills in operating personal computer using a variety of computer software (Microsoft Office, Adobe, Microsoft Teams, Zoom).
• Ability to maintain strict confidentiality of client and personnel information and comply with all applicable federal and state privacy laws, as well as UAII policy (HIPAA, HITECH, etc.).
• Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.
• Ability to keep up with a demanding environment.
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to interact with various people on various, and at times, complex issues.
• Ability to work independently as well as with teams.

Working Conditions

The work environment characteristics described here represent those employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and depth perception.

Conditions of Hire

• Eligibility to work in the US.
• Fingerprint clearance.
• Pass a post-offer drug test.
• Negative TB test result (annual requirement).
• Proof of vaccination against the flu (annual requirement).
• Proof of full vaccination against COVID, including a Booster.
• Valid CA driver's license, if driving for the company and/or a requirement of the position.
• Maintain auto insurance coverage, if driving for the company.
• Professional work and reference check

United American Indian Involvement, Inc. (UAII) provides equal employment opportunities (EEO) to all employees and applicants for employment. UAII is a drug-free workplace and complies with ADA regulations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This Job Description describes the essential duties and qualifications. It is not an exhaustive statement of all the job duties, responsibilities, or qualifications; management has the exclusive right to alter or add to this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional duties as assigned.