Research Admin 2

This Analyst will serve as a member of the financial team with responsibilities including, but not limited to budget controls, critical analytical and fiscal management including educational and research grant funding, accounting, payroll/personnel resource functions/administration, and utilization reporting. This position requires experience and skills in resource/financial analysis and must be able to effectively engage with staff and management at all levels internal and external to the organization.

This position is responsible for the analysis and reconciliation of contracts and grants account (estimated to be over $42 million) in accordance with budgeted projections. Analyst researches issues, analyzes data, prepares reports, makes recommendations and meets with Principal Investigators as needed. This analyst provides accurate financial reports to Principal Investigators, the CAO, and the Finance Manager as directed on a monthly basis. This position works with the Finance Manager to project and make budgetary adjustments as needed and is responsible for purchasing, invoice processing and expense reimbursements on contracts, grants and operating budgets. This position requires a broad knowledge of University and UCDHS policies, procedures, practices and organization and requires minimal supervision and direction.

This position is responsible for the monthly reconciliations and production of the SOM Variance Analysis Report and the Physician Detail Report, and the Hospital Variance Analysis Report, which is provided to the Finance manager, CAO, Nursing Director, and department Chair, outlining the productivity and expenses by individual division and physician. In addition, this position will analyze all SOM operating, reserve and general fund accounts, monthly reconciliation and monitoring of accounts and operating funds, estimated to be over $25 million. The operating and revenue fund accounts for Emergency Services (ED) is estimated to be over $595 million. This position prepares additional financial summaries, trends, and ad hoc reports as needed. This position is also responsible for all activities and management of revenue contracts and agreements of the department under the direction of the Finance Manager.

This position will liaison with the Office of Research, Accounting and Financial Services, Business Contracts, and School of Medicine Divisions and Departments to perform the fiscal and regulatory administration of extramural and intramural research resources.

Apply By Date: 2/20/2025 at 11:59 pm - Interviews and recruiting process may occur at any time

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No minimum education required.
• Experience with KFS, UCPATH, COGNOS, Decision Support, Aggie Travel, Aggie Buy, D-Line, EPSI, EMR, CAMS, PeopleAdmin (PeopleSoft eHR) and Aggie Service.
• Administrative experience in a research or University environment, including experience developing timelines, policies and procedures, contract and grant administration, and budgets.
• Expertise with university policy and procedures relating to personnel and payroll, mandatory.
• Demonstrated knowledge of University accounting/financial/grant policies and procedures.
• Ability to manage multiple funds involving different accounting procedures including analysis, reconciliation, projection, fiscal closing and grant preparation.
• Demonstrated knowledge of University policies and procedures on purchasing, travel, entertainment, transfers of expenses, invoicing and collections is mandatory.
• Expertise with university policy and procedures relating to personnel and payroll, mandatory.
• Demonstrated ability to use and understand computer software and web-based applications to include Kuali, DaFIS, PPS, Decision Support, Lotus Notes, Effort Reporting System and other Windows-based programs.
• Organization skills to set work priorities with pressure of deadlines.
• Ability to plan, anticipate operational needs, forecast deadlines, set objectives/goals, multitask, and coordinate assignments including follow-ups.
• Ability to effectively and efficiently work in an independent fashion in an organized and self-directed manner.
• Ability to readily adapt to change. Ability to analyze problems, suggest solutions, make decisions, and initiate resolutions actions for the effective management of the purchasing, accounts payable, and accounts receivable activities in the Department.
• Ability to assemble project budgets, perform reconciliation of ledgers and financial accounts, develop spreadsheets and databases.

Preferred Qualifications

• Demonstrated knowledge and experience using standard accounting principles and practices.
• Demonstrated advanced knowledge and expertise in the use of Excel, especially pivot tables.
• Excellent interpersonal and communication skills, both verbal and written, to understand and appropriately respond to multiple and frequent inquiries, requests and instructions in a courteous, cooperative and professional manner.
• Tact, diplomacy and flexibility to effectively deal with faculty, staff, agencies and others.
• Ability to represent the Department in a professional manner.
• Ability to enhance performance through training and evaluation.
• Ability to establish and maintain filing systems, databases and spreadsheets. Must be able to coordinate and organize a high volume of record files efficiently.
• Ability to deal with conflict in a constructive manner and ability to work in a fast-paced environment.
• Demonstrated knowledge in federal financial guidelines as stated in OMB-Circular A-21 and federal audit guidelines in OMB-Circular A-133
  
  

Key Responsibilities

• 55% - Financial Analysis
• 20% - Personnel/Payroll
• 15% - Operating Accounts/Reserves
• 10% - Analytical Service and Special Projects

Department Overview

The Department of Emergency Medicine is a clinical, research, and academic department within the UC Davis Health System with administrative departments in both the UC Davis School of Medicine (SOM) and the UC Davis Medical Center (UCDMC). The research responsibilities include the promotion and support of science, translational, and clinical research programs by the faculty members. The clinical mission includes the hospital Emergency Department that evaluates and treats over 70,000 patients as a Level 1 Trauma Center. Faculty members provide both clinical and didactic teaching of undergraduate students, medical students, residents and fellows as part of the academic responsibilities of the Department. The combined Emergency Department (comprised of the School of Medicine Emergency Department and the UCDMC Hospital Emergency Department) includes approximately 300 FTE's. The Department consists of: 60 faculty, 70 volunteer clinical faculty, 10 clinical fellows, 200 staff employees, including MSP physicians, junior specialists, student assistants, and career staff.

POSITION INFORMATION

• Salary or Pay Range: $35.69 - $48.99
• Salary Frequency: Hourly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 hours
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1b Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks