Research and Teaching Animal Care Program Executive Analyst (PROJECT POLICY ANL 3)

Under general supervision, provide analytical support and planning for projects and programs to the campus-wide occupational health program, which includes the Research and Teaching Animal Care Program in the Office of Research, Teaching and Research Animal Care Services (TRACS) Husbandry Services, Campus Veterinary Services, the Institutional Animal Care and Use Committee, and numerous additional vivaria within the Animal Care Program. Develop proposals and recommendations to program in support of strategic initiatives, participate in policy planning committees and working groups, ensure consistency between groups, and ensure UC policies are followed during these processes. Manage the UCD Rodent Biosecurity Program including evaluation of current health status of all rodent facilities across both the Davis and Sacramento campuses (currently 12 different facilities); reviewing animal transfer requests; and critically evaluating the health status, IACUC approval, and workflow processes required to maintain this critical component of the Research and Teaching Animal Care program. Problem solving and having critical conversations with investigators when requested transfer cannot be approved. Provide continuous analysis of policies and processes regarding biosecurity and animal transfer including research and comparisons to best practices. Provide administrative support on projects that are sensitive or complex in nature that require critical thinking skills, confidentiality, independence, and initiative in execution and implementation in a dynamic work environment. Understand the requirements of the Associate Vice Chancellor (AVC), Research and Teaching Animal Care Program and Director of Operations, Teaching and Research Animal Care Services in order to support and prioritize requests and activities from areas within the Animal Care Program (compliance, research and teaching animals husbandry, per diem rates, veterinary units, controlled substances, Institutional Animal Care and Use Committee (IACUC) and administrative unit, Institutional Biosafety Committee (IBC), strategic initiatives, electronic research administration systems, business/finance, and HR). Coordinate comparisons of recharge rates across other UC Campuses and comparable academic institutions. Provide primary support to callers and visitors, independently handling items that do not require the attention of the AVC and/or Director of Operations. Manage the calendar of the AVC, Associate Director, and TRACS Director of Operations coordinate meetings, events and travel, working closely with various campus departments, advisory boards, committees, and others to assist with logistical needs. Manage administrative needs of other staff within Campus Veterinary Services (CVS), Teaching and Research Animal Care Service (TRACS) and IACUC. Ensure all activities remain within campus and UC policies. Conduct project implementation, consultation, evaluation, research and analysis. Implement and maintain project plans and strategic initiatives, department communications, schedules and the Research Administration budget. Arrange and keep records for task forces, policy development and best practices. Analyze data resulting from committee activities and campus-wide surveys. Participate in rate assessment process and budgetary analysis.

Apply By Date: February 18, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area
• Experience performing complex administrative and analytical support functions in a fast-paced executive-level office with competing demands and ability to multi-task with demanding timeframes including writing, editing and proofreading skills to quickly and accurately produce letters, memos, reports, press releases for target audiences, and to update website content using appropriate grammar and punctuation.
• Experience developing and implementing plans, and coordinating activities for projects and initiatives in a large comprehensive program. Project management skills to develop, evaluate and direct projects, handle multiple priorities, monitor ongoing strategic initiatives and track progress and manage tight time lines with attention to details.
• Experience working in a professional environment with diplomatic insight to handle sensitive or difficult situations diplomatically, to represent high level executives with tact and discretion, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives. Experience with customer service.
• Experience managing electronic calendars, and scheduling and coordinating large, complex meetings, conferences and special events.
• Experience creating and maintaining databases including manipulating and extracting data for spreadsheets, and producing reports. Experience using computer skills in Microsoft Suite including Access, Excel, Word, Outlook, and web editing software to manipulate text files and work from a variety of sources (databases, Word files, plain text files, PDF, email, etc.). Skills to conduct research and analyze information from multiple sources, summarizing findings into clear and concise written format using text, graphs, tables, etc., to respond to requests for information from leadership, external stakeholders, state and/or federal agencies.
• Exceptional communication and interpersonal skills to interpret and explain policies and procedures, to establish and maintain working relationships with people from diverse backgrounds at varying organizational levels, to handle sensitive situations diplomatically and to facilitate or negotiate resolution of problems.

Preferred Qualifications

• Experience working in an academic institution of significant complexity and breadth.
• Experience analyzing and extracting complex information to determine level and scope of impact, evaluate risks/consequences, and develop creative solutions.
• Knowledge of UC Davis, UCD campus resources, and campus organizational structure. Skills to interpret university policies and procedures.
• Knowledge of and experience with the UC Davis Animal Transfer System and IACUC database. Experience working with animal transfers including the need for IACUC approval, experience working directly with investigators to problem solve transfers that cannot be approved directly.
• Specific understanding of requirements for transfer of USDA covered species and understanding of Campus Veterinary Services scheduling procedures.
• Robust analytical and solution driven approach to problem solving. Skills to prepare short and long-term strategic planning reports.
• General understanding of animal biosecurity as it relates to work and traffic flow, understanding of a rodent health surveillance program, excluded agents and processes required for animal transfers between vivaria.

Key Responsibilities

• 40% - Analytical Support to the Research and Teaching Animal Care Program
• 30% - Management of Rodent Biosecurity Program and Animal Transfer Processes
• 10% - Administrative Committee Support
• 10% - Writing and Communications
• 10% - Calendaring, Purchasing, and Travel

Department Overview

Under direction of the campus Attending Veterinarian, TRACS ensures humane care and use of animals used in teaching and research and is a leader in UC Davis' Animal Care Program. TRACS is dedicated to helping conduct animal experiments in accordance with the highest scientific and ethical principles and assisting with the advancement of scientific knowledge and the future of research goals set forth by the University of California and the UC Davis campus.

POSITION INFORMATION

• Salary or Pay Range: $67,700.00 - $120,500.00/yr. (Department budgeted salary range: $67,700/yr. - $81,348/yr. Commensurate with experience.)
• Salary Frequency: Monthly
• Salary Grade: 21
• UC Job Title: PROJECT POLICY ANL 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible hours, occasional overtime, and holidays. There is restricted vacation during peak holiday times, flexibility to rotate as needed to all TRACS locations and other related job functions and/or to work under different supervisors, as needed. Work occasionally during normal lunch hour, and/or evenings/nights, usually on short notice to meet operational needs. Travel between on and off campus locations. Work in an area where there is constant traffic and noise from office machines, telephones, and conversations. Must review and adhere to the TRACS Employee Handbook and all applicable UC policies, processes, and programs. Maintain strict confidentiality of all matters associated with the AVC's role on the campus and confidential matters in the Office of Research. Maintain strict confidentiality of all matters associated with the entire animal care program including proprietary research information, IACUC related matters and specific funding information.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks