Program Analyst - Defense Institution Building Project

Overview:

The Institute for Defense Analyses (IDA) operates three Federally Funded Research and Development Centers supporting federal decision making - two serving the Department of Defense (DoD) and one serving the Office of Science and Technology Policy in the Executive Office of the President of the United States. IDA assists the United States Government in addressing important national security issues, particularly those requiring scientific and technical expertise.

IDA's Joint Advanced Warfighting Division (JAWD) is seeking qualified candidates to fill a Program Analyst position. This position is responsible for the administration and control of Division projects with emphasis on the Defense Institution Building (DIB) program area. Responsibilities cover a wide range of activities in support of the program area's objectives, including the preparation and reporting of budget information, monitoring project expenditures and projecting future expenditures against available budgets; coordination and liaison with officials from sponsoring agencies, acquisition of office equipment and required services in support of deployed research team, representing the project leadership at designated activities or on committees and working groups, and providing assistance to Division management the program planning process.

Job Responsibilities:

• Oversee budget/contracts of 60 different cross-divisional projects/subprojects with over $15M of annual funding.
• Provide administrative management support to research teams of five to seven researchers deployed for a week or more to eight to ten different countries in any given month.
• Assist JAWD Business Manager in the project description development and project funding process. Collects, organizes and reports current status information on each active and prospective project monthly with supplementary reports as required. Functions include:
• Administration of the research program project development process, including the preparation, dissemination, review and processing of IDA project descriptions. This includes, but is not limited to, the preparation of the statement of work, task fact sheet and the cost budget summary.
• Monitor project development status through final signature, counsels staff members and sponsors as needed concerning funding mechanisms (MIPRs, 419s, etc.) and monitors the funding document until receipt by appropriate agencies.
• For active projects (over 60), monitor and report near real-time spending and burn rates. Formulate options for task management, if needed, to cover funding gaps.
• Develop and maintain effective working relationships across the IDA business community. This includes division Business & Administrative Managers and IDA finance, legal, information technology, procurement, and human resources.
• Develop and maintain strong relationships with project sponsors as required.
• Contribute to and actively support long-range, strategic institutional initiatives, including Data Management and Business Modernization.
• Provide JAWD Division Business Manager with independent insight into Division/Program/Project financial performance, issues and concerns.
• Provide leadership in business management, assisting division management develop and achieve divisional goals and objectives.
• Manage successful performance of the DIB program business functions in cost management, schedule planning, forecasting, analysis, cost estimation, pricing, and the acquisition of overseas goods and services that support project activities
• Prepare and manage monthly, quarterly, and annual DIB Program Plan updates and related financial information for leadership review.
• Collaborate with project country leaders in the preparation of project budgets; estimating staff utilization; tracking classified and unclassified project schedules, cost and performance data; and the management of project status reports.
• Coordinate with the Division Business Manager and Administration Manager the DIB consulting agreements, so that the project consultants are able to provide subject matter expertise when and where needed in a timely manner.
• Offer staff development to all project researchers when new or updated business tools are introduced.
• Work with research division administration managers and technical divisions to integrate and streamline internal and external financial reporting while ensuring compliance.
• In coordination with the division's Administration Manager oversees project wide compliance with IDA's travel practices, including careful monitoring of extraordinary travel requests. Provide single point of contact for IDA's travel agency and IDA finance in processing over 500 travel requests annually. Oversees travel reimbursement submissions.
• Assists in the implementation and monitoring of travel team safety practices. Because travel is worldwide in various time zones this is a 24 hour, 7 days a week function that requires monitoring of email and phone throughout all periods of team travel, often with three to five teams deployed simultaneously.
• Supports hiring actions, that bring world class talent into the project research staff.
• Leads hiring process to fill vacancies in project support staff.
• Assign tasks to and, supervises the DIB Project Assistant
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor's degree in a related field such as Business Administration, Finance, or Accounting and six or more years of progressively responsible work experience in a comparable environment, preferably government contracting, or equivalent combination of relevant experience and college coursework.
• Project management (including financial, IT and budget) and Department of Defense experience in managing program (including deployed) activities preferred.
• Must be familiar with general accounting concepts and the FAR.
• Possess excellent interpersonal abilities and communication skills both oral and written
• Supervisory/management experience preferred.
• Experience with microcomputers and associated software.
• Successful completion of a criminal background check is required.

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $89,622-$143,396. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.