New

Secretary 9 (Management Assistant) - Bureau of Development

State of Michigan
United States, Michigan, Lansing
Nov 24, 2024
JOB DESCRIPTION This position serves as management assistant to the Real Estate Services Section Manager. The management support provided by the position requires thorough knowledge of activities, practices, policies, and procedures of the Real Estate Services Section and Development Services Division. This position works within specified and often limited timeframes and requires balancing of multiple, often competing priorities. Administratively assists with activities related to the overall function of the Real Estate Services Section and individual functions of the Project Support Unit, Program Services Unit, and Property Management Unit. Based on knowledge of the organization, serves as liaison to higher management, stakeholders, and the public in answering questions related to the Real Estate Services Section and the Development Services Division. Reviews outgoing correspondence for content, conformity, procedural requirements, and inclusion of necessary background materials. Maintains correspondence and filing for the section, processes payments in Statewide Integrated Governmental Management Applications (SIGMA), schedules training, meetings and conferences, and serves as Real Estate Services Section timekeeper. Serves as a member of the Division Administrative Support Team and provides backup to all members of the team. Whenever possible, identify, recommend, and implement improvements in work methods and materials used within the Section and the Division. Provide other administrative support duties and special assignments as requested. The "Salary" listed above is a range that reflects the minimum rate through the maximum rate of the Secretary 9 position. For additional information, please see the links below: Secretary 9 Position Description All about MDOT <span class="fr-mk" style="display: none;"> </span> Based on operational needs and within established limits, remote work and alternate work schedule requests for this position may be considered. For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. REQUIRED EDUCATION AND EXPERIENCE Education Educational level typically acquired through completion of high school. Experience Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. ADDITIONAL REQUIREMENTS AND INFORMATION View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment. The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises. If you have questions related to this posting, please contact Donna Martin at MartinD42@michigan.gov.